Senior Payroll Specialist

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com

SUMMARY

The Senior Payroll Specialist will be responsible for providing end-to-end full-cycle payroll administration and support to a portfolio of payroll clients across Canada with extensive payroll variety such as all provinces, unions, pensions, benefits. The incumbent will complete Year-End balancing, Issuing T4s and RL1s. Senior Bilingual Payroll Specialist will use extensive analytical and communication skills to investigate and resolve inconsistencies in the system and payroll process.

KEY DUTIES & RESPONSIBILITIES

Payroll Administration

• Processes union & non-union payroll accurately and timely.
• Reviews collective agreements and ensures thorough understanding of all pay elements and schedules for various union groups.
• Processes all remittances in a timely manner. Reconciles the payments against payroll records and identifies variance if any.
• Acts as a subject matter expert for junior staff.
• Acts as the first point of contact for all payroll inquiries from team members such as confirmation of employment calculation requests, explanation of payroll deductions, etc.

Reporting

• Completes monthly report for each union group including bank time, vacation time, day in lieu balance. Identifies the discrepancies with business record.
• Prepares annual vacation reconciliation report and pays out as per collective agreements.
• Consolidates payroll accounts remittance records.

Year End Processing

• Reviews PIER report and makes adjustment through yearend adjustment run.
• Reconciles HOOPP employee and employer contributions.

Updates and Continuous improvements

• Conducts required or necessary research through government contacts, internet research for regulatory changes and updates.
• Documents above findings with backup or applicable resource for future reference needs.
• Works with the Finance and HR team in the development, implementation and evaluation of the effectiveness of the payroll related processes including policies and procedures.
• Cooperates with other departments to investigate the issues and find the short- and long-term resolutions.
• Ensures clear compliance adherence, effective stakeholder communication and precise accuracy.
• Maintains data integrity within and across systems, conducts system audits and reconciles discrepancies with other functional areas to ensure data accuracy.

KNOWLEDGE & SKILLS

• Minimum 5 years of payroll administration with Community College diploma.
• Experience maintaining data integrity with payroll audits and payroll analysis within and across systems.
• Ability to identify issues and apply judgment to find proactive solutions.
• Strong Excel skills.
• Strong analytical, problem solving and collaboration skills.
• Excellent communication skills, written and oral.
• Experience implementing new processes.
• Well-versed in reporting.
• Able to maintain high level of confidentiality given the sensitive nature of this position.

Licenses and/or Professional Accreditation

• Payroll Compliance Professional from National Payroll Institute.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!