Small Groups Coordinator/Reservations Agent

​​Join our Front Office Team as a Small Groups Coordinator/Reservations Agent, where you have the opportunity to learn and grow in a Relais & Chateaux property also recognized as an AAA 4-Diamond Resort and T&L World’s Best Hotel.

The Small Groups Coordinator/Reservations Agent position is a combination position to provide additional coverage of 1-800 reservation calls and reservation administrative tasks in addition to booking, coordination and implementation of small group bookings taken through the Front Office/Reservations team. Small Groups are considered more than 3 rooms, up to 14 people. Hours of work, as well as work days, will vary.

As Small Groups Coordinator/Reservations Agent you will :

• Take and process reservation calls
• Monitoring and responding to all e-mail inquiries
• Ongoing checks for accuracy and guest confirmations.
• Administrative duties such as maintenance of reservation files and day to day operational paperwork are required
• Prepare weekly resumes to share with the senior management team.
• Reservation Agent will be responsible of the management of Small Groups and ensuring all departments are briefed and aware of the details regarding their stay
• Prepare weekly resumes to share with the senior management team.
• Reservation Agent will be responsible of the management of Small Groups, carefully coordinating and planning their itinerary which may include their dining arrangements and activities and ensuring all departments are briefed and aware of the details regarding their stay.
• This position will also be expected to assist on the Guest Reception desk in a limited capacity as a Guest Service Representative whenever necessary
• Prepare weekly resumes to share with the senior management team.

Our ideal candidate:

Will embody the West Coast culture while still being committed to the art of hospitality and pursuit of excellence. They will have:

• Exemplary customer service skills and a demonstrated willingness to exceed guest expectations are the minimum expectations for all Wickaninnish employees
• Minimum 2 years’ experience in the Service industry or 1 year of experience in a high-end luxury facility is necessary
• Previous Reservations or Guest Services experience
• Superior communication skills
• Strong organizational skills, attention to detail, ability to multi-task in a stressful environment, and creative problem solving skills are necessary
• Working knowledge of Maestro, Microsoft Word and Excel and File Maker Pro are assets
• Attention to detail and “sweat the small stuff” attitude
• A professionally groomed appearance
• A positive and pro-active approach
• Weekend shifts will be required.
• A mutual understanding of your employment duration will be determined during your interview

Team Member Benefits: https://www.wickinn.com/about-employment/

By submitting an application you are attesting that the information given is accurate and you give consent to The Wickaninnish Inn to verify through means of previous employer contact and collection of information directly or in directly through public social media. As we receive a high volume of e-mails, we are only able to respond directly to you if your Resume and interests align with our currently available positions.

Job Types: Full-time, Permanent

Salary: From $21.00 per hour

Benefits:

• Dental care
• Discounted or free food
• Extended health care
• Life insurance
• On-site parking
• RRSP match
• Store discount
• Vision care
• Wellness program

Schedule:

• Holidays
• Monday to Friday
• Weekends as needed

Supplemental pay types:

• Commission pay
• Tips

Licence/Certification:

• Authorization to work in Canada (required)

Work Location: In person