Student Office Assistant

The Municipality of Chatham-Kent is currently accepting applications for an Office Assistant - summer student position with Chatham-Kent Fire & Rescue This position will start approximately May 1, 2024, for a period up to September 1, 2024.

Job description

The Office Assistant Student will assist in all areas of the Fire & Rescue Department including Administration, Fire Prevention, Public Education, Training, Emergency Management and Emergency Medical Services and will be responsible for providing excellent customer service with both internal and external customers.

Essential responsibilities

• Demonstrate Chatham-Kent’s core values and competencies
• Interact/liaise with internal and external customers requesting information and services
• Communicate requests and deadlines
• Assist in all areas of the Fire & Rescue Department, including Administration, Fire Prevention, Public Education, Training, Emergency Management and Emergency Medical ServicesProvide assistance with processing incoming and outgoing mail, records management (updating and maintaining)
• Assist with the collection of information, cross referencing, creating databases, data entry, working with Fire programs
• Perform a wide range of administrative tasks including answering phones, photocopying, filing documents and maintaining a filing system, faxing, preparing business correspondence, incoming and outgoing mail, and proofread created/edited written material for accuracy.

Essential qualifications

• To qualify for this summer student position, students must currently be enrolled in school full-time for the 2023/2024 winter term (normally ending April, May, or June) and/or returning to school full-time in the 2024 fall term (normally starting in August or September)
• Preference will be given to students currently enrolled in a post-secondary program, specifically office administration or business administration or related programs
• Administrative/clerical experience in an office environment (including receptionist experience) is an asset
• Experience working in a related office environment position that included utilizing computer programs, data entry, working with large databases, and records/file management
• Excellent interpersonal and communication skills (both oral by telephone and written)
• Able to work independently, as well as participate as part of a team
• Ability to learn new tasks quickly, solid organizational and time management skills
• Strong problem-solving skills and decision making ability
• Experience working with the public
• Proficient computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or similar software program)

Work environment/hours of work

• This position works indoors
• This position works weekday hours

COVID-19 Vaccination

The Municipality of Chatham-Kent no longer requires a COVID-19 vaccination as a condition of employment. Although it is not mandatory to be vaccinated, it is highly encouraged.

Essential physical and/or safety requirements

• Sitting: constant sitting in a chair (reception and computer tasks)
• Hands: frequent fine finger dexterity (movement), mousing (computer-oriented tasks, researching on the Internet, filing documents)

Benefits

This summer student position will receive vacation and statutory benefits in accordance with Employment Standards Act.

________

The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.

Should you require accommodations during the recruitment process, please contact Human Resources & Organizational Development (HROD) at 519-360-1998. Applicant information is collected under the authority of the Municipal Freedom of Information and Privacy legislation and will be used strictly for the purpose of candidate selection.