AddressDo you have a strong background in administrative services and looking for an opportunity to showcase your organizational skills? The Quinte Detention Centre is seeking a keen administrative professional with experience handling highly confidential information and demonstrated diplomacy to fill the position of Superintendent's Secretary.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
What can I expect to do in this role?
- Open, screen and distribute mail.
- Record, type and distributing institutional committee meeting minutes.
- Transcribe and type a variety of confidential material such as memoranda, letters, directives, reports, appraisals, plans, etc.
- Maintain administrative filing system of confidential correspondence and reports.
- Obtain and compile statistical data for reports.
- Respond to a variety of inquiries and questions from employees and managers.
- Schedule meetings and appointments.
How do I qualify?
Administrative Knowledge and Experience
- You have knowledge and experience in office administration in order to perform complex clerical tasks and provide administrative support.
- You have experience with records keeping and file management in order to maintain a filing system for the office.
- You have demonstrated ability to maintain strict confidentiality when working with sensitive information.
Organizational and Time Management Skills
- You work well independently and can organize, co-ordinate, and complete work within deadlines with minimal supervision.
- You have experience coordinating management calendars and schedules.
Communication and Interpersonal Skills
- You can respond to inquiries from a variety of stakeholders (i.e. staff, management, corporate services, etc.).
- You have demonstrated discretion, tact and diplomacy.
- You have well developed written communication skills to compose a variety of correspondence (i.e. meeting minutes, memoranda, letters and emails).
Computer Skills
- You are proficient with computer software and applications (i.e. Word, Excel, email, etc.) to prepare correspondence, charts and reports.
- You have excellent keyboarding skills to accurately input data.
Analytical Skills
- You have demonstrated attention to detail and accuracy when reviewing documents for completeness.
- You can retrieve and compile information for reports.
Additional Information:
Address:
- 1 Temporary, duration up to 6 months, 89 Richmond Blvd, Napanee, East Region, Criminal Record and Judicial Matters Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS
Compensation Group:
Excluded
Understanding the job ad - definitions
Schedule:3-7
Category:
Administrative and Support Services
Posted on:
Thursday, December 1, 2022
Note:
- In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential. - At this time, all employees working in congregate living settings are required to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to: COVID-19 Fully Vaccinated Status in Ontario), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine.
Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated' under the Employer's policy and will be required to attend a vaccine education program, as determined by the Employer. Employees who are not vaccinated under the policy with a valid medical exemption will not be required to attend a vaccine education program. All employees working in congregate living settings must undergo regular rapid antigen testing, regardless of vaccination status.
C-CL-190730/22
