Address
Form of work
SalaryJob Posting
Halifax Regional Municipality is inviting applications for the full time, permanent position(s) of Support II - Courts in Halifax Regional Police. This is a bargaining unit position. We encourage applications from qualified African Nova Scotians, racially visible persons, women in non-traditional positions, persons with disabilities, Aboriginal persons, and persons of the LGBTQ+ community. HRM encourages applicants to self-identify.
Under the supervision of the Sergeant in charge of the Court Unit, the incumbents in the Support II- Court position provides support to all sworn members and civilian staff in order to expedite court documentation in a timely fashion, while at all times respecting the confidential nature of the position.
DUTIES AND RESPONSIBILITIES:
- Receives written instruction of the charges that must be typed and laid
- Verifies the information by checking the sections on the Criminal Code
- Verifies personal data on the accused person and ensures the appropriate charge is laid
- Prepares and types all legal documents that formally charge (court informations) an individual by reviewing files and obtaining the correct charge to fit the crime that is accused
Subpoenas
- Receives and prepares Subpoena files and ensures personal data on witnesses is correct; ensures the proper paperwork is attached to the subpoena
- Adds a Versadex entry, all files that have had subpoenas issued on and lists all witnesses
- Liaises with the Crown Prosecutors the Summons Officers and the investigating officers to ensure the correct witnesses were subpoenaed.
- Prepares last minute emergency subpoenas
- Enters onto a spreadsheet the dates of officer’s court cases for court while on vacation financial tracking purposes
Records Checks
- Provides local records checks and records checks on CPIC for all parties accused of a criminal offence
Other related duties as required
- Responds to requests from the Court Administration Office: verifying information, requesting dates of when accused parties are attending court, replacement information to be typed
- Responds to requests from the Crown Attorney’s Office: dealing with witness subpoenas, trial notifications and witness cancellation letters, contact information for officers, photocopies of lost files, having replacement information completed on a file
- Responds to requests from police personnel: replacing lost subpoenas, checking on correct dates, looking for a court file
- Responds to requests from the public: Witnesses or Accused requesting information on their file
- Types court on vacation review requests
- Prepares and types the following documents: Summons to the Accused, Notice to Parents, and Warrant of Arrest to be forwarded to the Justice of the Peace for signature
- Review trial notifications letters and prepare subpoenas
- Review court cancellation notice and notify officer
QUALIFICATIONS
Education & Experience:
- Grade 12;
- Legal Secretarial certificate or equivalent experience;
- One or more year’s experience in data entry
- Able to type a minimum of 45 words per minute
Technical/Job Specific Knowledge and Abilities
- Knowledge of:
- Criminal Code of Canada
- Provincial Statutes
- Municipal Statutes
- Court procedures
- Motor Vehicle Act
- Working knowledge of MS Word, Excel, Versadex and JEIN
Security Clearance Requirements: Candidates being considered for the position of Support II - Courts must successfully meet the security clearance requirements administered by Halifax Regional Police.
Please note - Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion.
HRM takes the health and safety of its job applicants and employees seriously. Where possible, recruitment testing and interviews will be done by way of phone, video conference, or other virtual means to assist with and encourage social distancing. For applicants with concerns about computer or internet access or to request another accommodation to the recruitment process, please contact your HR representative or jobs@halifax.ca.
HRM takes the health and safety of its job applicants and employees seriously. Where possible, recruitment testing and interviews will be done by way of phone, video conference, or other virtual means to assist with and encourage social distancing. For applicants with concerns about computer or internet access or to request another accommodation to the recruitment process, please contact your HR representative or jobs@halifax.ca.
Competencies: Analytical Thinking, Communications, Customer Service, Decision Making, Networking / Relationship Building, Organization and Planning, Organizational Awareness, Risk Management, Teamwork and Cooperation, Values and Ethics and Valuing Diversity
WORK STATUS: Full time, permanent
HOURS OF WORK: Hours of work are Monday – Friday, 7:00 a.m. – 3:00 p.m. (35 hours per week), in an office environment.
SALARY: $25.70 per hour as per the Agreement between the Halifax Regional Municipality and NSGEU Local 222.
WORK LOCATION: 2 Chapman Street, Dartmouth.
CLOSING DATE: Applications will be accepted until midnight on Monday February 26, 2024.
Applicants are responsible to include all information that they wish to have taken into consideration in the review of their application, and applicants are required to provide full details of experience or training referenced in the posting. Applicants may be screened out of this competition at preliminary stages of review based on the insufficiency of the information provided, and the award of this position may be made solely on the basis of the information provided in the electronic submission without any requirement that the Employer contact the candidate for further elaboration on information referenced in the application.
During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.
