Unit Clerk - Temporary Full Time

Under the direction of the Manger of Care/DOC/Convalescent coordinator the Unit Clerk performs clerical, reception, staffing, secretarial and data collection functions related to nursing. This is a TEMPORARY FULL-TIME POSTING, until return of incumbent.

The Unit Clerk is an integral member of the Menno Place team and is required to have a commitment to the vision, mission and values of Menno Place while ensuring safety for residents and staff. In performing duties, Unit Clerk will follow Menno Place policies and procedures ensuring the provision of Resident and Family Centred Care (RFCC) while safeguarding staff and residents.

This position requires teamwork, communication, and cooperation. It is the expectation that the individual in this position contributes to a positive, safe working environment, takes instruction well and cooperates with their supervisor and co-workers. This person manages their time well and participates in continuous quality improvement of services provided.

DUTIES & FUNCTIONS:

• Provides reception functions by receiving visitors, answering inquiries and telephones, providing information and directions. Refers all resident condition inquiries, problems, and complaints to the appropriate authority.
• Performs clerical duties such as data entry, filing, compiling, preparing, and maintaining statistics including related reports, delivering, and picking up items; maintains unit stationery and supply levels by monitoring stock, requisitions, or stationary orders, completing equipment repair or maintenance orders as directed.
• Sets up and maintains resident records and carries out other clerical tasks in the process of admissions, transfers, and discharges, faxing, photocopying etc.
• Records statistical data ( ie adding diagnosis to PCC, saving documents in PCC etc)
• Submits requisitions and help client/families to set up external medical appointments.
• Conducts routine chart audits - 3-month post admission and annual.
• Lab day prep assist under direction of nurse and checking Execlleries for results.
• Report preparation using Microsoft Office, Outlook Express, and Excel
• Daily safety, security, resident information (admissions, discharges, transfers) emails.
• Prepares for Family and other meetings by booking rooms, informing those attending and ordering catering.
• Archiving of charts for those residents who are deceased/transferred/discharged.
• Annual assistance with Pre-Printed and Immunization/Flu Order Protocols to Physicians.
• Performs other related duties as required.

QUALIFICATIONS

Education, Training and Experience

• Successful completion of an approved Unit Clerk program
• Grade 12 plus the equivalent combination of education, training, and experience to perform above duties and functions.
• Completion of an approved medical terminology course an asset.
• Meditech training
• Skills and Abilities
• Ability to communicate effectively in English both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to organize work.
• Ability to operate related equipment.

Required: Criminal Record Check, TB immunization, COVID-19 immunization and Influenza immunization. On the job training provided.

The successful applicant for this job posting must provide satisfactory proof, or have such proof on file, that they have received the COVID-19 vaccination and any required COVID-19 booster vaccination. This requirement shall be waived if the applicant has not received the vaccination due to any legislated protected human rights grounds. In such a case, and upon presentation of sufficient proof, the [Employer] shall make reasonable attempts to accommodate the applicant to carry out their role where possible recognizing that the health and safety of other employees and residents will be a priority.

Job Type: Full-time

Salary: $27.23 per hour

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Vision care
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift

Language:

• English (required)

Work Location: In person