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SalaryNorQuesters are difference makers and we’re searching for someone dedicated to finding ways forward to join our Faculty of Health Studies team as a Work Integrated Learning (WIL) Administrative Assistant. We are searching for someone with a passion for both people and process, a keen eye for detail, and a dedication to making a difference.
This position reports to the WIL Manager in the Faculty of Health Studies. The WIL Administrative Assistant provides transactional administrative and operational support to the WIL team and WIL Manager. This position independently executes cyclical operational and administrative activities and is delegated additional tasks that support key functions in the WIL area needed for successful student placement. Other related administrative support duties will include file management, and support to other administrative positions, including assisting in reviewing ongoing processes and updating them as directed.
We are looking for 1 full-time term position until June 30, 2026.
HOW YOU’LL MAKE A DIFFERENCE
- Support the cycle of recurring business activities by using excellent verbal and written communication skills to answer internal and external inquiries of the WIL area.
- Provide support for the purposes of assisting with workflow within the WIL placement team.
- Create brand-compliant documents and functional spreadsheets that facilitate streamlined and transparent work.
- Record management of both electronic and paper documents.
- Leverage technology and provide recommendations to improve administrative procedures, processes, and engagement.
- Prior to placement, check student clinical checklists in PeopleSoft and ensure student and team or program area are aware of any deficiencies that could prevent students from attending clinical.
- Ensure appropriate student access requirements are requested prior to placement.
- Provide administrative support to the WIL team through document formatting, creating reports using word processing, spreadsheets, and databases that support placement requests, such as HSPnet, as well as providing meeting and minute support.
- Prepare preceptor packages for students to take to preceptors.
- Obtain and notify students of placement information and schedule.
- Understand the importance of this role to the engagement of faculty, staff, students, and external stakeholders.
WHAT YOU BRING
- A related diploma or certificate. Equivalencies with similar education or experience may be considered.
- 3+ years administrative experience related to WIL in a post-secondary environment.
- Advanced knowledge of Microsoft Office, PeopleSoft, Excel, Access, or other databases.
- Previous experience working with Moodle, HSPnet, and Connect Care is an asset.
WHAT MAKES YOU A DIFFERENCE MAKER?
As a difference maker you bring:
- Understanding of administrative processes and procedures.
- Records management maintenance experience.
- Time management with the ability to prioritize tasks.
- Problem-solving ability.
- Functionality with minimal supervision and a high degree of self-initiative, accuracy, tact professionalism, and sound judgment.
- PeopleSoft and Moodle knowledge.
- Experience working in an educational setting is an asset.
- Knowledge of FOIP and proven experience in dealing with highly confidential information.
SALARY: $1,619-$2,029 bi-weekly reflective upon what you bring AKA your education and experience. This is a full time term position until June 30, 2026 with immediate access to our benefit programs.
We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.
Our Commitment to Equity, Diversity, and Inclusion:
We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers – we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.
NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.
NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution’s work in decolonization, reconciliation, and Indigenization.
ACCESSIBILITY: At NorQuest, we are who we include. We strive to provide access and accommodation throughout the recruitment, application, and selection process. We want to create opportunities for you to confidently be your authentic self. If you would like an accommodation at any stage of the process, please reach out to human.resources@norquest.ca.
APPLY TO BECOME A NORQUESTER: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.
PSST: Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.
COMPETITION NUMBER: ID 2024-4468
CLOSING DATE: MARCH 27, 2024 @ 11:59 pm MST
