Accounts Payable Assistant

Accounts Payable & Administrative Assistant

Louisville Ladder, founded in 1946, is one of the largest North American manufacturers of ladders and is recognized as an industry leader and innovator in ladder production and distribution worldwide. With a multi-brand strategy, Louisville
Ladder produces and distributes ladders for a wide range of applications, ranging from consumer to professional functions.

Mission

The main purpose of this position is to ensure that the customer experience both onsite and remotely always portrays the values of Louisville Ladder for an excellent product and exemplary customer service.

This is an entry-level position and perfect for a person who has the desire to grow their skills and abilities. As a company, we have a desire to see our team members succeed. If you’re ready to take the next step in your career, we’re excited to bring you to our team.

Base Salary: Based on Experience
Hours: Monday to Friday – 8:00 am - 4:30 pm
Job Classification: Full-time, permanent
Reports To: Financial Controller

Location: Aurora, Ontario
IN-PERSON (Not a remote position)
Job Type: Administrative

Start Date: January 29, 2024

Administrative Role

Responsibilities:

• Greeting and directing customers and overseeing the reception area which includes answering phones and the front entrance door and ensuring all safety protocols are adhered to i.e. logbook, screening questionnaire, etc.
• Manage the supplies inventory for front office staff
• Maintain and open all incoming mail and distribute it accordingly throughout the office.

Accounts Payable

Responsibilities:

• Review, sort, match and enter all invoices into the ERP system in a daily/timely manner
• Open purchase orders, review and reconcile invoices with the appropriate P.O.
• Process and/or pay employee expenses
• Manage the company credit card purchases and perform monthly CC reconciliation
• Generate weekly cash requirements, perform cheque runs and mail payments to the vendors/suppliers
• Resolve vendor concerns and maintain vendor files and records
• Assist in month-end tasks and yearly audits
• Provide freight quotes for the sales team & ship packages for customer service as needed
• Prepare daily bank deposit and go to the bank
• Update the freight log daily and record freight invoices in the log
• Yearly AP filing

Qualifications

• Must be fluent in English in both reading and writing.
• College diploma in accounting or equivalent experience.
• Must have a broad working knowledge of the GAAP accounting principles, Accounts Payable policies and systems.
• Previous experience in the accounting field or bookkeeping preferred.
• Previous administrative experience and proficiency in data entry.
• ERP systems knowledge and experience preferred.
• Excel and Visual knowledge and experience preferred.

Personal Attributes

• Passion, motivation, focus and leadership skills.
• Results-focused approach.
• Team player.
• Strong communication skills both written and verbal.
• Strong attention to detail.
• Ability to maintain confidentiality and professionalism.
• Excellent interpersonal and team-building skills.
• Strong time management and organizational skills.
• Honest, courteous and able to demonstrate strong work ethics.
• Driven and ability to work with minimum supervision.
• Interest in continuing professional development.

Competencies

• Learning Ability – Enjoys and excels at learning new information or skills
• Quality Focus – Ensures quality standards are met, verifies all work and reliably delivers meticulous goods and services
• Attention to Detail – Is accurate and methodical with details and/or numbers. Verifies all work.
• Problem-Solving Skills – Sees and can define problems, devises workable solutions and successfully addresses the cause of the problem rather than the symptoms only
• Customer Service Skills – has a keen ability to win customers in all interactions. Is comfortable with all levels and unique people interactions without getting flustered. Shows empathy and can see the other’s point of view to better serve their needs.
• Clerical/Technology Skills – Has strong computer skills, embraces technology and development of new skills

TO APPLY, please submit a RESUME & COVER LETTER to Jaclyn.morden@louisvilleladder.com

Louisville Ladder Corp. would like to thank all those expressing an interest in this position; however, only qualified candidates will be contacted.

Louisville Ladder Corp. (“LLC”) believes in and promotes the rights of all persons with disabilities as enshrined in the Canadian Charter of Rights and

Freedoms, the Ontario Human Rights Code, and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and its related Accessibility Standards

Regulations. To meet this commitment, LLC will make appropriate accommodations available throughout the recruitment, selection and/or assessment

process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process requires any form of accommodation,

please inform our Human Resources staff of the nature of any accommodation(s) that you may require to ensure your equal participation.

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Life insurance
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• AEC / DEP or Skilled Trade Certificate (required)

Experience:

• Accounts payable: 1 year (required)

Language:

• Are you legally able to work within Canada? (required)

Ability to Commute:

• Aurora, ON L4G 3V2 (required)

Work Location: In person