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Form of work
SalaryJob Summary
Under limited supervision, provide efficient and effective administrative support while answering telephone calls and greeting visitors; processing vendor bills and payments and reconciling monthly vendor statements to accounting records; processing visa receipts and visa statement reconciliations; organized filing of all Accounts Payable records; support and backup Accounts Receivable; May act as a liaison for contractors, building security, maintenance, and service providers.
Responsibilities:
Process credit card payments and close POS terminal.
Print and enter all vendor bills.
Review monthly vendor statements to ensure accounting records are accurate.
Vendor bill payments.
Print and enter all visa receipts.
Monthly reconciliation of visa statements.
Entry of visa payment in accounting records.
Distribute copies of job-related vendor bills to appropriate personnel.
Distribute copies of equipment related vendor bills to Tool Crib attendant and Office Manager.
Enter equipment charges in Tool Crib database.
Review accounting discrepancies.
Generate required reports.
Answer incoming telephone calls, determine purpose of calls and forward to the appropriate personnel.
Welcome on-site visitors and announce to appropriate people.
Answer questions regarding the organization, provide callers with address information, directions, fax number, and any other information.
Petty Cash management.
Support Accounts Receivable when necessary.
Proficient with computer applications and other software.
Knowledge and Skills:
College diploma/certificate; or 1 (one) to 3 (three) years’ related experience and/or training; or an equivalent combination of education and experience.
Computer literacy, attention to detail, math skills, good organization, time management, and prioritizing skills.
