Administrative Assistant

Work setting

• Real estate
• Business services
• Real estate company
• Property development companies
• Property management companies

Responsibilities

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Plan, organize, direct, control and evaluate daily operations
• Arrange travel, related itineraries and make reservations
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Type and proofread correspondence, forms and other documents
• Perform basic bookkeeping tasks
• Scan items
• Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Word
• Electronic scheduler
• Social Media
• Accounting software
• MS Office
• Simply Accounting
• Adobe Acrobat Reader
• Google Drive
• MAC
• Mac OS
• Yardi system
• iOS

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Financial statements
• Invoices

Additional information

Security and safety

• Criminal record check

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Accountability

Benefits

Other benefits

• Free parking available