Accounts Receivable Assistant

Company description

Campbellford Wholesale is a 4th generation wholesale supplier servicing Eastern Ontario and beyond since 1930 with food service, confectionery, grocery, health & beauty products & more.

Job description

• Maintain up-to-date, complete and systematic filing system to support Financial Controller and financial records
• Monitor tobacco accounts weekly
• Maintain Vehicle expense report
• Monitor gas cards and gas receipts
• Maintain tracking sheet for all gas receipts
• Verify packing slips
• Price checks weekly
• Track and maintain customer contracts
• Balance Till daily

• Check cheese bills weekly
• Fax and email Special Sheet weekly.
• Answer the phone
• File unpaid yellow invoices
• File paid yellow invoices
• File pink invoices
• File AP invoices

• Prepare road-sheets for Sales Representatives
• Prepare and balance cash outs
• Post and balance all transactions for Accounts Receivable
• Bank deposits daily
• Monitor accounts to ensure payments are up to date
• Perform collections duties – making collections calls, emailing clients.
• Go to post office if required
• Go to Bank daily

• Assist customers
• Respond to customer inquiries regarding their accounts
• Prepare period AR sensitive report when required
• Email statements to customers as requested
• Monitor signed copies of invoices for Bands and Tobacco

• Bi-annually move AR files to storage boxes and maintain filing system in storage room
• Annually move AP files to storage boxes
• Must be efficient in ability to research and resolve any billing or collection disputes

• Assist all other departments in various tasks
• Light cleaning duties
• General duties as needed

Minimum Requirements

• At minimum 1 years’ experience in an administrator position
• Accounting related field is preferred
• Proficiency in MS Office, Excel and Word and internal accounting systems
• Capable of performing accurate data entry with keen attention to detail

Skills and Competencies

• Professional communication and demeanor
• Good work ethic, consistent, punctual and dependable
• Good organizational and administrative skills with great attention to detail
• Ability to work with minimal supervision

Job Type: Full-time

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Work Location: In person