Accounts Receivable Specialist, Finance

Position Overview

The Accounts Receivable Team in Finance is currently seeking a Full-time Temporary (Short Term) Accounts ReceivableSpecialist for approximately 6 months.

The Accounts Receivable Specialist reports to the Manager, Financial Operations. This role works closely with other members of the Accounts Receivable team, as well as internal and external stakeholders. The position will support all aspects of Accounts Receivable, including Student Receivable. Primary duties include but not limited to external billings, payment processing, collection follow up, balance sheet reconciliations and adjustment entries. This role also supports Tri-council billings and reconciliations by each sub-agency (CIHR, NSERC, SSHRC, and CRC). Monthly liaison with Research Accounting will also be required to resolve discrepancies in billings and funds recorded in university project accounts.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

• Active participation in identifying improvements and making recommendations, managing opportunities for development and fostering the team environment.
• Proactively develop and maintain trustworthy and productive working relationships with all stakeholders including: University administration, internal and external customers, University staff and external commitment contacts.
• Assisting and supporting team members to ensure objectives are achieved by taking on different roles/responsibilities as required.
• Communicate policies, procedures and processes in a professional and courteous manner.
• Information is shared with the team and advice sought in an appropriate and timely manner.
• Deadlines and requirements are effectively communicated to clients and appropriate training is provided.
• Ensure that services for clients and associated tasks are followed through to completion.
• Provide training and advice to senior administration, faculties, departments and account holders regarding: University policies and procedures, University financial systems, and Accounts Receivable operations.
• Develop external and internal managerial and financial reports in conjunction with the Financial Operations Manager and generate as necessary.
• Provide support documentation and information as required by the Financial Operations Manager, management and various auditors including internal and the auditor general.
• Remain current on factors that would initiate change, such as University polices and procedures, Accounts Receivable and administration practices and technology changes.
• Contribute to financial policies and plans and act upon recommendations for change to procedures, process and reporting activities to enhance systems, reporting, transaction processing and general administration of Accounts Receivable.
• Take initiative to ensure that job expertise and technical proficiency is up-to-date and current.
• Complete special projects as required, report on findings, prepare recommendations and monitor outcomes; these may include development of: cash management procedures, collection procedures, billing procedures.
• Responsibilities are completed accurately, efficiently and effectively.
• Identify weaknesses in financial processes as they relate to Accounts Receivable and make recommendations for revised procedures.
• Maintain adequate documentation to support account activity and reporting thereof; this often requires preparation of working papers and schedules, activity summaries, variance and comparative analysis.
• Perform daily, weekly, monthly reconciliations; this includes utilizing and developing system queries to search for errors and other problems with data.
• Ensure adjusting entries are calculated and processed, with supporting documentation.

Qualifications / Requirements:

• Bachelors degree or Accounting diploma.
• Minimum 1 years of Accounts Receivable experience is required.
• Advanced skills and ability to use Word, Excel, Access and data warehouse reporting, electronic mail, PeopleSoft financial systems.
• Tri-Council billings and funding reconciliation by sub-agency (CIHR, NSERC, SSHRC, and CRC) experience is required; this includes Tri-council billing reconciliation.
• Excellent organization skills; good written and verbal communication skills.
• Knowledge of University culture and cross-departmental policies preferred.

Application Deadline: April 3, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion (equity@ucalgary.ca) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities , and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.