Administration & Scheduling Assistant

Administration & Scheduling Assistant Available!

Shifts:

• Days 9:00 am – 5:00 pm

Schedule:

Sunday to Thursday

Wage:

• $22.00 per hour

Benefits:

• Extended health benefits – Medical & Dental
• Staff meals provided per shift

RRSP Match Program as follows:

• Successful completion of probationary period to end of year 2 - 1 % (base salary plus company 1% match)
• Commencing 3rd year to end of Year 5 - 2% (base salary plus company 1% match)
• Commencing 6th Year - 3% (base salary plus company 1% match)

Our Residence:

Opened in 2021, The Vineyards Residence is a state-of-the-art five storey, 134-suite residence, offering specialized, enhanced assisted living and memory care services to the Okanagan region.

The residence is designed so that it is broken up into neighbourhoods each with only 16 or 17 suites. Activity/common areas are located at the centre of every neighbourhood, so that dining and activities are only ever a few doors away. This also creates a "small home environment" that allows for relationships with a smaller number of neighbour and caregivers, to support structure and familiarity.

In addition to all the typical amenities and common areas, the building includes very large suites, in-suite laundry, Surgically Clean Air (to limit the spread of airborne infections), memory boxes, a 5-storey glass atrium, an in-house restaurant known as The Bluff Pub, The Vista Lounge and Dining Room, a gym, therapy rooms, a large bus for outings, balconies with expansive views, and a café- all of which are accessible to all residents.

Additional:

We hope you will join us in making a difference in the Residents’ everyday live! We strive for the best for our Residents, their families, and our Team Members. We are so excited to share our vision, mission, and property with future residents and the community at large. But first, we need to start with our Team!!

If you enjoy working in a positive environment and commit to always making the residents’ days full of happiness, joy, and laughter - then we want you to come and work with us! We want team members who will always go out of their way to ensure the residents have a sense of purpose and belonging on a day-to-day basis, and we especially value candidates who are always thinking outside of the box; we strive to provide the best care for all Residents, and we want you to be a part of as it!

All offers of employment are subject to a Criminal Background Check.

We thank all those who apply; however only candidates under consideration will be contacted.

Start date: As soon as available

License/Certification/Experience:

• Criminal Record Check, working with Vulnerable Adults

Experience:

• Working with Residents with Dementia/ Alzheimer’s (preferred)
• Previous experience with Office Administration background in similar types of settings as The Vineyards Residents
• Excellent people skills and customer service abilities as well as consistent organizational skills
• Exceptional administrative detail orientation and deadline-driven
• Exceptional organizational skills
• Strong problem solver
• Proficiency with MS Office, Outlook, Excel and Word

Job Duties:

• Ensures staffing and scheduling is up to date and all shifts are a high priority to fill, also working collaboratively with the leadership team.
• Assists visitors, families, residents, and team members with any needs they require within the home with exceptional people skills.
• Assist with mail delivery to residents.
• Assist with screening visitors, family members, team members and residents prior to entering the community, monitoring arrival and departure of Residents, logging resident movement into and out of the home.
• Strives with a positive attitude and is always approachable to anyone in need of assistance within the home.
• Responsible for ordering administrative supplies for the home.

COVID-19 precaution(s):

• Remote interview process
• Personal protective equipment provided or required
• Temperature screenings
• Social distancing guidelines in place
• Virtual meetings
• Sanitizing, disinfecting, or cleaning procedures in place

Job Type: Full-time

Salary: $22.00 per hour

Schedule:

• 8 hour shift
• Day shift

Education:

• Secondary School (preferred)

Work Location: In person