Administrative and Marketing Assistant (Part Time)

Bauer Automate specializes in assisting organizations to streamline their operations by automating processes using their current technologies. Our focus is on utilizing low code no code solutions that are straightforward to implement and transfer to internal team members and clients - even with limited technical knowledge.

We are committed to providing equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, or any other protected status. We encourage individuals from diverse backgrounds to apply.

As an Admin Assistant at Bauer Automate, you'll be an integral part of our team, providing essential administrative support to our co-founders and contributing to the efficient operation of our dynamic, tech-forward company. This role involves managing daily administrative tasks, coordinating schedules, and ensuring our office processes run smoothly. You'll have the opportunity to work in an innovative environment, directly impacting our growth and success. Training is provided.

Background: We are nimble young company with big dreams and been achieving tons and need some Part Time which can become full time help soon. For this position, we require the admin assistant to come work at our places of work (two locations). This role will primarily support the administrative endeavours of our co-founders, providing an invaluable contribution to our continued success.
IF YOU ARE ALLEGERIC TO CATS OR DOGS, THIS POSITION IS NOT A FIT. WE HAVE OFFICE CATS AND DOGS PRESENT.

Why should you apply for this Admin Assistant Role?

• Impactful Work: Play a pivotal role in a growing company, directly influencing our efficiency and success.
• Innovative Environment: Immerse yourself in a culture of innovation, working with a team that's pushing the boundaries of automation and technology.
• Growth Opportunity: Embark on a part-time journey with the possibility of expanding your role and responsibilities as our company evolves in the dynamic field of automation and technology.

Schedule

• 8 hrs per week, 4 hours per shift
• Choose one 4-hour block Wednesdays 2pm to 8pm
• -- Location: 17th Ave Downtown location, which is across the street from Western Canada High School
• Depending on the Co-Founders' schedules, choose one 4-hour shift on Tuesdays or Fridays
• -- Location: Inglewood Calgary, 5 min walk from Spolumbo's Fine Foods & Deli
• Possible mandatory (paid) attendance to after business hours workshops / events

During Probation (3 Months)

• In office for the duration of the probation
• Will be provided a company laptop and mobile phone stipend (or mobile phone)

After Probation

• Hybrid working space
• Greater flexibility in the work schedule and location
• Possible mandatory attendance to after business hours workshops /events
• Will be provided a laptop and mobile phone stipend (or mobile phone)

Administrative Responsibilities including, but not limited to:

• Scheduling and Calendar Management: Organize and manage the co-founders' schedules, including meetings, appointments, and travel arrangements.
• Office Management: Oversee the procurement of office supplies, manage inventory, and ensure the office environment is organized and functional.
• Communication: Handle incoming calls and correspondence, redirecting as necessary, and managing outbound communication on behalf of the co-founders.
• Report Preparation: Assist in the compilation and presentation of regular reports detailing company operations, financial status, and project progress.
• Meeting Coordination: Plan and coordinate internal and external meetings, including logistics, agendas, and follow-up actions.
• Data Entry and Maintenance: Update and maintain accurate data in company systems, including CRM and project management tools.
• Document Management: Prepare, file, and retrieve corporate documents, records, and reports, ensuring confidentiality and compliance.

Marketing Related Admin Responsibilities including, but not limited to:

• Content Creation: Assist in creating marketing materials, such as brochures, newsletters, and social media posts, to promote the company's services and achievements.
• Social Media Management: Help manage and update the company’s social media profiles, ensuring regular and engaging content is posted.
• Market Research: Conduct research on market trends, competitor analysis, and customer insights to support marketing strategies.
• Event Planning: Assist in organizing promotional events, webinars, and workshops, including venue selection, guest invitations, and material preparation.
• Email Campaigns: Support the creation and distribution of email marketing campaigns, monitoring responses, and engagement.
• Website Maintenance: Help update and maintain the company website, ensuring content is current, accurate, and optimally presented.
• Analytics and Reporting: Assist in tracking the effectiveness of marketing campaigns and strategies through analytics tools and compile reports on performance metrics.

Requirements

• Proven experience as an administrative assistant, virtual assistant, or office admin assistant.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and comfortable learning new software and systems.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills in a fast-paced environment.
• A high school degree; additional qualification as an administrative assistant or secretary will be a plus.

Benefits

• Competitive compensation for part-time work, with the potential to increase hours as the company grows.
• Flexible work hours to accommodate your lifestyle and commitments.
• A vibrant, supportive work environment that fosters creativity, innovation, and learning.
• Opportunity to work in a rapidly growing company with a focus on using cutting-edge automation technologies.
• Access to the latest tools and technologies in the field of automation and digital transformation.
• An inclusive and diverse workplace culture where everyone’s contribution is valued and celebrated.
• Access to a Health-Spending account after 3-month probation

Job Types: Part-time, Permanent

Salary: $20.00 per hour

Expected hours: 8 per week

Benefits:

• Casual dress
• Discounted or free food
• Flexible schedule
• On-site parking
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Overtime pay

Application question(s):

• How do you approach learning new skills or improving existing ones, especially in areas where you have limited experience?
• Are you allergic to Cats / Dogs?

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 1 year (preferred)

Ability to Commute:

• Calgary, AB T2S 0B1 (required)

Work Location: In person

Application deadline: 2024-03-08