Administrative Assistant

Responsibilities

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Oversee the preparation of reports
• Manage contracts
• Maintain and manage digital database
• Conduct research
• Assign, co-ordinate and review projects and programs
• Perform data entry
• Provide customer service
• Advise senior management