Administrative Assistant

JOB SUMMARY

Under the supervision of the Early Intervention/Prevention Manager, the Administrative Assistant will be responsible for providing a broad range of administrative, clerical and communication services for the EI/P Manager and personnel in a professional and efficient manner.

DUTIES, TASKS AND RESPONSIBILITIES

• Process telephone and electronic inquiries. Relay telephone calls and messages to appropriate personnel

• Schedule and prepare meeting agendas and complete preparation for appointment and meetings, including advanced preparation of reoccurring meetings

• Maintain office supply orders and inventories, including supplies and maintenance.

• Coordinate the flow of information internally and with other departments and organization

• Filing, organizing and maintaining corporate records and files

• Processing and directing mail and incoming packages or deliveries.

• Coordinate services for appointments and meetings, such as accommodation, travel arrangements, facilities, audiovisual equipment, and printing/photocopying

• Ensure recording, preparation, distribution and/or obtain minutes and record of meetings for Coordinator, working group and other team members as required

• Reviewing and editing all staff timesheets before submission to payroll;

• Providing support for the development, implementation and evaluation of new projects and programs

• Carrying out other duties as required.

EDUCATION, SKILLS & QUALIFICATIONS

• Administrative Assistant Diploma; or an Office Assistant Certificate with 2 years’ experience.

• Experience operating business equipment and computer applications and General office equipment.

• Must possess excellent written and communication skills; possess ability to research, compile and organize information.

• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Strong organizational skills

• Possess strong written and verbal communication skills.

• Required working knowledge of First Nation community and family structure, customs, and traditions

• Ability to work with Integrity and confidentiality

• Ability to work with a multidisciplinary team

• Ability to speak Stoney considered an asset

CONDITIONS OF EMPLOYMENT (Must be presented prior to start date)

• Criminal record check with Vulnerable Sector

• Valid Class 5 drivers license and reliable transportation

Job Type: Permanent

Benefits:

• Casual dress
• Commuter benefits
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 2 years (required)

Work Location: In person

Application deadline: 2024-04-01