Administrative Assistant

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Establish and implement policies and procedures
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Perform data entry
• Provide customer service
• Consult with clients after sale to provide ongoing support
• Issue licences, export documents and special permits
• Invoice clients
• Arrange for maintenance and repair work
• Translate a variety of written material
• Revise and correct translated material

Experience and specialization

Computer and technology knowledge

• Acomba
• MS Excel
• MS Outlook
• MS Word
• Google Drive

Additional information

Work conditions and physical capabilities

• Tight deadlines
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Time management
• Accountability