Executive Assistant

Work setting

• Associations and non profit organizations
• Arts and culture

Responsibilities

Tasks

• Establish and co-ordinate administrative policies and procedures
• Supervise staff
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Compile data and prepare papers for consideration and presentation by executive committees and boards of directors
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Plan, organize, direct, control and evaluate daily operations
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents

Experience and specialization

Computer and technology knowledge

• Information technology
• MS PowerPoint
• MS Excel
• MS Office
• MS Outlook
• MS Word
• Quick Books
• Spreadsheet

Area of work experience

• Human resources
• Project coordination
• Business administration/management
• Quality assurance or control

Additional information

Work conditions and physical capabilities

• Tight deadlines
• Attention to detail
• Large workload