Executive Assistant

Responsibilities:
- Manage appointments, meetings and schedule for the Executive Director

- Assist the Executive Director in managing workflow, ensuring that deadlines are

met and work is completed correctly, including:

-Assist the Executive Director in making a chart of deadlines of when reports are

due;

- Assist the Executive Director in the preparation of funding applications and

letters;

- Coordinate annual fundraiser, and coordinate fundraising committee meetings

throughout the year

- Accompany the Executive Director to partner/business meetings and take

minutes as needed, including;

- Attending meetings on behalf of the Executive Director when required, be able to

provide a summary of the meeting;

- Follow up on business arising from emails and phone calls on behalf of the

Executive Director, as needed;

- Responding to emails on behalf of the Executive Director as needed,

- Respond to questions and requests for information as delegated by the

Executive Director;

- Generate staff memos, emails and reports as needed;

- Schedule trainings and meetings as requested;

- Assist the Executive Director in the strategic planning process;

- Attend/assist in preparation for Board meetings and Annual General meeting

(AGM)

 Send out doodles and follow up emails for Board meetings;

 Prepare for Board meeting (invite all partners to Board meetings);

 Prepare resolutions for Board meetings;

 Prepare/deliver all documents for PSOC after our AGM;

- Book travel and prepare per diem forms for the Executive Director as needed;

- Organize and update current filing systems, including;

 Update filing systems as needed with notification labels on the drawers to know

what is in them;

- Other related duties as requested by the Executive Director, including:

 Effective and proper communication with the Executive Director at all times;

 Communicate with the Executive Director on weekends and evenings in case of

crisis/emergency situations as needed via text, phone or email.

Job Type: Full-time

Benefits:

• Dental care
• Extended health care
• Paid time off
• Wellness program

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• Secondary School (preferred)

Ability to Commute:

• Westmount, QC H3Z 1P1 (required)

Work Location: In person