Executive Assistant - Pvp Finance

Our employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you’re bringing this purpose to life alongside a passionate community of experts.  

Feel empowered to learn and grow while being valued for who you are– here, diversity is a strength. You have our commitment to support you in reaching your goals with tools, opportunities, and flexibility. It’s our employee promise. 

Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.

Read on to see how you can shape the future, win as a team, and grow with us.

About the role

We are currently looking for an Executive Assistant- secondment 18 months- for our Finance department, who will play a critical role in supporting our growth.
 
What you’ll do here:

• Support a Senior Associate Vice President and a Vice President in various administrative tasks: managing emails, agenda and meetings, travel and business travel, expense accounts, etc.  
• Offer support to their teams as needed.
• Plan, coordinate, and organize meetings: invitations, address and resolve scheduling conflicts, room reservations, catering, equipment, agenda, documentation needed, follow-ups of items to be done, and other needs.
• Track budgets, bill payments, purchase orders, equipment orders, and access requests.
• Effectively prepare documents and materials required for meetings. Ensure the quality and accuracy of information and/or translation of documents. Thoroughly review and format PowerPoint presentations and other documents.
• Ensure the quality and accuracy of documents to be transmitted externally or to members of senior management.
• Onboarding new employees, closing files of departing employees; handling information and files confidentially. Ensure that the organizational charter of the teams is kept up to date.
• Support budget management: rigorous review and update process.
• Perform other administrative tasks.
• Collaborate as part of an administrative team.

What you bring to the table:

• College diploma in administration or secretarial studies or equivalent combination of education and experience.
• Minimum 3 years' experience in a similar role.
• Good knowledge of the Office suite (including excellent knowledge of Word and PowerPoint) and of e-mail and diary management.
• Strong organizational and time management skills.
• Ability to multi-task.
• Experience in finance (a definite asset).
• Ability to develop and maintain strong relationships with external and internal customers and present a professional and positive image.
• Strong resourcefulness, ability to work independently and sound judgment.
• Excellent team spirit and collaboration.
• Availability and adaptability.
• Discretion and confidentiality.
• Excellent oral and written communication skills in French and English. Need to interact on a regular basis with an English-speaking clientele and colleagues across the country.
• Excellent translation skills (English to French and French to English).
• No Canadian work experience required however must be eligible to work in Canada.

#LI-Hybrid

LOCATION: Montreal (2020 Robert-Bourassa Blvd.)

What we offer

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a temporary member of our team:

• Inspiring leaders and colleagues who will lift you up and help you grow

• Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

• A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

• Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities.

• A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

We are an equal opportunity employer

At Intact, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.

Click here to review other important information about the hiring process, including background checks, internal candidates, and eligibility to work in Canada.

If you are an employee of Intact or belairdirect, please apply for this role on Contact People.