Administrative Assistant

Responsibilities

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Plan and control budget and expenditures
• Perform basic bookkeeping tasks
• Manage contracts
• Maintain and manage digital database
• Establish and implement policies and procedures
• Consult with clients after sale to provide ongoing support
• Conduct research
• Work with minimal supervision
• Perform data entry
• Oversee payroll administration
• Provide customer service
• Advise senior management
• Plan, organize, direct, control and evaluate daily operations

Experience and specialization

Computer and technology knowledge

• Google Docs
• Electronic scheduler
• Database software
• Accounting software
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• Quick Books
• Adobe Acrobat Reader
• Information technology
• Project management software
• Electronic mail
• Enterprise resource planning (ERP) software
• Social Media

Technical terminology

• Business

Area of specialization

• Correspondence
• Reports and records
• Statistics
• Invoices
• Charts, tables, graphs and diagrams
• Accounting
• Project management
• Payroll services

Additional information

Security and safety

• Criminal record check

Transportation/travel information

• Own vehicle
• Valid driver's licence

Work conditions and physical capabilities

• Fast-paced environment
• Attention to detail

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Flexibility
• Organized
• Reliability
• Team player
• Judgement
• Adaptability
• Quick learner
• Time management