Administrative Assistant

About us

We are professional, agile, and our goal is to A fast growing Netsuite Implementation Company whose founder, an Olympic athlete, is considered to be one of the top Netsuite consultants in North America. Our company model is based on assembling the top freelance consultants, in a flexible work environment to deliver premium results for our clients and become the most reputable Netsuite specialists worldwide.

Job Title

Administrative Assistant

Job Location

This position requires the candidate to be located within 2 hours drive of Ottawa as there may be a need arise to meet in person on occasion.

Key Responsibilities

The successful candidate will play a key role in maintaining the smooth operation of day-to-day tasks, in contributing to the overall efficiency of our organization and in supporting the work of management and other staff.

Key responsibilities include:

- Direct support to the CEO - calendar and inbox management, issuing and tracking to and communication with team members

- Finance - Generating and process invoices for services rendered. tracking, monitoring and follow up on outstanding invoices. Updating legers and producing reports.

- Time Entry Monitoring - Track and monitor employee time entries. Ensuring timely and accurate submission of time records

- Providing general administrative support to the team as necessary

Skills being sought

- Strong Communication skills (Both official languages)

- Excellent organizational skills

- Attention to detail

- Time management - Ability to manage and prioritize multiple tasks efficiently

- Proficiency in the use of office software tools s (MS Excel's more advanced features, Google tools, remote work tools)

- Teamwork and relationship building skills

- Ethical behaviour (tact, diplomacy and discretion with confidential information)

Education

- Secondary School

- Post secondary training in a related field (preferred)

Hours of work

- Part-time - Monday to Friday (15 hrs/wk during work hours)

Job Type: Part-time

Salary: $19.00-$24.00 per hour

Schedule:

• Day shift
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 1 year (preferred)

Language:

• French (preferred)

Work Location: Hybrid remote in Chelsea, QC J9B 1P6