Address
Form of work
SalaryCompetition Number
P14967
Posting Title
Administrative Assistant
Classification
Band 5
Location
Saskatchewan Polytechnic Regina Campus
Other Location(s)
Saskatchewan Polytechnic Regina Campus
Building
Regina Campus, Parkway Building
Other Building
Date Posted
02/06/2024
Closing Date
02/14/2024
JIQ #
Start Date
02/26/2024
End Date
Open Until Filled
No
Ongoing
Yes
Category of work
Full Time
Bargaining Unit
Professional Services
Hours of Work
Regulated 36 hours (5/4 work pattern)
Salary Range
$1695.23 - $2026.27 bi-weekly
Temporary Market Stipend
Incumbent
Total Assigned days (AC) / Total Hours per biweekly pay
Full-Time Equivalent
Monday-Friday 8:00am-4:30pm
5/4 Work pattern
Monday-Friday 8:00am-4:30pm
5/4 Work pattern
Posting Status
Open
Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.
Job Duties/Qualifications, Skills and Abilities(QSA)
Job Duties
Job Duties
- Provide reception and administrative duties for the Early Childhood Education (ECE) program.
- Provide detailed and accurate information to student, public, faculty and agencies about programs, services, procedures, and policies.
- Utilizing various software products generate, format, edit, proofread, and print a variety of materials such as letters, memos, reports, and forms. Experience in Microsoft Teams is considered an asset.
- Develop, manage, and maintain a system for student assignments, attendance, records and communication.
- Provide administrative support to ECE program head and instructors through the development of documents ensuring accuracy, visual identity, and standards.
- Responsible for distribution of documents and information received for the ECE program
- Sort and prioritize incoming mail.
- Collaborate with instructors in the ECE program for maintenance of courses.
- Other assigned clerical duties.
QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE
Specific Accountabilities
Duties
Required Qualifications, Skills and Abilities (QSA)
- A recognized Office Administration certificate or an equivalent combination of education and experience, which must include training and/or experience in minute taking.
- Two years recent and relevant experience performing administrative and clerical work.
- Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite.
- Knowledge of common office procedures.
- Effective interpersonal skills.
- Effective communication skills.
- Effective organizational skills.
- Effective proofreading skills.
- Ability to work independently under generalized supervision.
- Demonstrates valuing diversity.
Desired QSA
