Administrative Assistant

Job description

Reporting to the Director of Communications, the Administrative Assistant's main responsibilities are to:

• Answer and direct phone calls.
• Greet and provide general support to visitors.
• Receive, sort and distribute mail.
• Draft and edit administrative documents.
• Book conference calls, rooms, taxis, hotels, planes, etc., for meetings and business trips of various members of senior management.
• Participate in the organization of factory visits.
• Assist in the preparation of daily reports.
• Provide technical support on Victoriaville & Co's various digital tools to our customers.
• Manage the posting of various communications on televisions and other in-house bulletin boards.
• Track and generate reports on the corporate sponsorships.
• Help organize corporate events and conventions.
• All other related tasks.

Why work at Victoriaville & Co?

• We believe that people are our strength, which is why the professional development of our people is essential. In fact, ongoing training is an integral part of our HR practices.
• As a 4th generation family business committed to the well-being of its employees, it's not every day you see a president so involved with his group.
• A local company that shines internationally and always on the lookout for new ways to ensure growth.
• Victoriaville & Co is an important player in its community, we’re involved in a number of local organizations such as: the À Notre Santé (HAD) Foundation, the Clarétain College Foundation, the Créneau Connect Bois, the Tigres de Victoriaville Major Junior Hockey Club, and many more!

Qualifications

Education and accreditations:

• Diploma of Vocational Studies in Secretarial or Administrative Technique or any other combination of education and experience deemed relevant

Type of experience required:

• 1 to 2 years’ experience in a similar position

Special Skills:

• Fluent in French and English, both spoken and written
• Computer skills and familiarity with the Windows and Office 365 environment
• Thoroughness and good written communication skills
• Excellent multi-tasking skills
• Strong communication skills and discretion in the execution of tasks

What do we have to offer you?

• Job security
• Reimbursement of training and development expenses
• Online store
• Unlimited coffee and hot chocolate
• Social activities and several employer-sponsored wellness initiatives
• Employer Recognition Plan
• Health budget for activities or sports equipment
• Short and long-term disability insurance
• Medical and paramedical insurance
• Employee Assistance Program
• RRSP with employer contribution

And much more!