Administrative Assistant (Bilingual And Non-Bilingual)

Administrative Assistant (Bilingual and Non-Bilingual)

AY3 Administrative Assistant (Bilingual and Non-Bilingual)

Regular/full-time; Term/full-time; Term/part-time

Various Departments

Various Division

Morden MB

Advertisement Number: 42357

Salary(s): AY3 $43,462.00 - $49,704.00 per year

Closing Date: March 28, 2024

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people and persons with disabilities. Applicants are requested to self-declare at the time of application.

An eligibility list may be created for similar positions and will remain in effect for 12 months
Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.
Candidates are required to submit the Application Screening Form (Word or fillable PDF only) and resume.

This competition will be used to fill bilingual (English/French) and non-bilingual positions at the Administrative Secretary (AY3) level of varying employment tenures, locations, language requirements and conditions of employment, depending on the needs of the positions being staffed.
To be considered for this competition you must submit an application form and resume. See below for further instructions.
PLEASE CLICK HERE TO ACCESS APPLICATION FORM

Conditions of Employment:

• Must be legally entitled to work in Canada

• Satisfactory Criminal Record Check with Vulnerable Sector Search (not required for all positions)
• Satisfactory Adult Abuse Registry Check (not required for all positions)
• Satisfactory Child Abuse Registry Check (not required for all positions)
• Satisfactory Enhanced Security Screening (not required for all positions)

Qualifications:
Essential:

• Experience performing varied administrative, secretarial, and clerical support in a professional and fast-paced office environment.
• Experience performing reception duties including screening and directing calls, operating multi-line phone systems, and responding to inquiries from the public.
• Experience handling sensitive information with a high level of professionalism, confidentiality, and discretion.
• Experience with Microsoft Office including Word, Outlook, Excel, and PowerPoint or other similar software applications.
• Effective organizational and time management skills with the ability to prioritize workload, meet deadlines, and work under pressure in a rapidly changing environment.
• Strong verbal communication skills in English; strong verbal communication skills in French (for bilingual positions).
• Strong written communication skills in English to draft, review, and edit correspondence, letters, memos, advisory notes, and reports; strong written communication skills in French to draft, review, and edit correspondence, letters, memos, advisory notes, and reports (for bilingual positions).
• Ability to take initiative and work independently with minimal supervision.
• Strong interpersonal skills with the ability to work effectively and build relationships with colleagues and clients.
• Experience creating and maintaining physical and electronic filing and tracking systems.
• Strong problem-solving and decision-making skills with the ability to use discretion and independent judgement involving nonroutine issues.

• Experience working with database programs.
• Experience with general office financial administration, e.g., processing invoices for payments.

Duties:
The Administrative Assistant (Bilingual and non-bilingual) performs a wide range of duties to support the branch or division to ensure operational requirements and documentation flow needs are met. Primary duties include receiving, preparing, formatting, and distributing correspondence and documentation, compiling, and updating information, maintaining records and electronic filing systems, scheduling meetings, and providing first point of contact reception duties.
To be considered for this competition you must submit an application form and resume. Complete the application form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form. The selection board will rely only on information provided in this form and resume to determine whether a candidate will be invited for further assessment. Note: You are not required to submit a cover letter, but may be asked to submit references or other documentation at a later point if invited for further consideration.
PLEASE CLICK HERE TO ACCESS APPLICATION FORM

Apply to:

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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