Administrative Assistant - Office

Work setting

• Finance and insurance
• Consulting firm

Responsibilities

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Perform basic bookkeeping tasks
• Oversee the preparation of reports
• Order office supplies
• Office management
• Maintain records on inventory control system
• Maintain registration systems, records and files
• Maintain filing system
• Perform data entry
• Provide customer service
• Oversee the analysis of employee data and information
• Plan, organize, direct, control and evaluate daily operations

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• Adobe Acrobat Reader
• MS Outlook

Area of specialization

• Reports and records
• Business services

Additional information

Personal suitability

• Ability to multitask
• Client focus
• Excellent oral communication
• Excellent written communication
• Organized
• Adaptability
• Time management

Benefits

Health benefits

• Dental plan
• Health care plan

Financial benefits

• Bonus

Long term benefits

• Other benefits

Other benefits

• Paid time off (volunteering or personal days)