Administrative Assistant-Regina

Administrative Assistant, Regina - MLTA-REG-202403-011

MLT Aikins Regina is in search of an administrative assistant to join our Office Services department. This is a full-time position responsible for providing administrative and clerical in the Regina office. Our ideal candidate is self-motivated, enthusiastic and proactive in approach, highly organized, has superior computer and time management skills, excellent interpersonal and communication skills and able to work independently and as part of a team. The successful candidate must be able to follow detailed, complex instructions, often with minimum supervision, multi-task and be able to thrive in a fast-paced legal professional team. Prior experience in a professional or legal environment is considered an asset.

Responsibilities Include:

• Accurately scanning closed files and confirming they are saved to the Document Management system appropriately
• Performing inter-office mail rounds
• Preparing outgoing mail with postage and creating courier weigh bills for outgoing packages daily
• Ordering and restocking office supplies/tabs on each floor within the office as required
• Covering reception daily for breaks and lunch hour
• Providing full-time coverage as required at reception during any sick leave, vacation leave and EDO’s including adjusting of work hours and/or overtime
• Backing up office services team for any sick leave, vacation and EDO’s including adjusting of work hours and/or overtime
• Responsible in conjunction with the office services team for the general cleanliness of the office and lounge kitchen which includes regularly scheduled cleaning
• Other administrative duties as assigned

Qualifications Include:

• Graduate of a recognized administrative assistant program (equivalencies will be considered)
• Minimum 2 years of experience as an administrative assistant, office services, hospitality or business center role
• Strong computer skills including experience with Adobe, Microsoft Word, Excel, PowerPoint and Outlook
• Physical mobility for requirements of mail and document production and the ability to lift up to a 20 pound file box

We Offer:

• A competitive salary depending on experience
• Comprehensive coverage for health and wellness benefits
• Access to group savings plans and investment options
• Growth and development opportunities
• Mentorship and support

Our Diversity Statement

MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings.

If this sounds like you, please submit your resumé and cover letter to careers@mltaikins.com. Only those candidates selected for interviews will be contacted.

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Extended health care
• Paid time off
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative Assistant: 1 year (preferred)

Work Location: In person

Application deadline: 2024-03-29