Administrative Assistant

RESPONSIBILITIES:

• Type, proofread, and format a wide variety of reports, letters, memorandums, and presentations.
• Compile information for reports and presentations from both written and verbal communication.
• Review and coordinate mail and documents for signature.

• Coordinate accommodations for customer and employee visits.
• Coordinate meeting arrangements (meeting rooms, catering, calendar invites).
• Manage and maintain employee discount program.
• Prepare and post various employee communications on the Winpak Division SharePoint site.
• Prepare purchase requisitions (ex. business cards).

• Reconcile invoices from local hotels and catering services.

• Assist with general travel management program inquiries.

• Assist with gathering and proofreading articles for Corporate quarterly newsletter.

• Assist in organizing Winpak’s yearly United Way campaign and other employee events.

• Support main reception by providing backup as needed.
• Provide general office support.
• Other duties as required.

QUALIFICATIONS:

• Proven experience as an Administrative Assistant or in another administrative support position.
• Full comprehension of office management systems and procedures.
• Excellent working knowledge of MS Office (including PowerPoint, Teams, SharePoint).
• Exemplary planning and time management skills.
• Ability to multitask and prioritize daily workloads.
• High level verbal and written communication skills.
• Discretion and confidentiality.

WORKING CONDITIONS:

• Work is primarily in an office setting with extended periods at a computer, sitting, or standing.