Administrative Assistant

Works directly with the Director of Education, Academic Director, Finance Manager and Clinic Manager to support administrative processes.

• Organize credit card receipts for leadership team.
• Ensures all instructor documentation is received and accurately filed.
• Provides guidance to clinic clients, books treatments and manages student shift changes.
• Answers phone calls
• Assists in processing credit card payments and recording deposit slips.
• Books instructor travel.
• Coordinates the administration and booking of board examination trips.
• Creates instructor contracts for approval.
• Compiles and disseminates surveys to instructors, students, and stakeholders where applicable.
• Supports the compilation of attendance reports for virtual and in-person classes.
• Keeps all information received detailed and confidential.
• Supports data entry, branding, and formatting for the management team.
• Assists in the delivery of remittance notices for vendor payments.
• Works in cooperation with the Facilities and Procurement department to coordinate student and faculty supply shipments.
• Assists in the preparation of campus visits, trade shows, and virtual open houses where applicable.
• Prepares Continued Education Instructor Letters.
• Receives and disseminates physical mail.
• Coordinating campus bookings for external renters of HWCC Campuses.
• Performs general office work including liaising with and supporting other staff members.
• Orders clerical supplies and keeps track of office inventory such as but not limited to stamps, bathroom supplies, bubble mailers etc.
• Assist with meeting minutes.
• Other duties as assigned.

Job Types: Full-time, Permanent

Salary: From $45,000.00 per year

Benefits:

• Extended health care
• Life insurance
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• executive Administrative Assistant: 3 years (required)

Ability to Relocate:

• Edmonton, AB T6E 5H5: Relocate before starting work (required)

Work Location: In person