Administrative Assistant/Data Entry Specialist

Customs Brokerage

Administrative Assistant - Receptionist - Sales Representative - Client Relations - Secretary - Data Entry Writer

Requirements:

• Strong administrative and clerical skills.
• Professional verbal and written communication skills.
• Creative thinking and problem-solving skills.
• Ability to manage multiple projects simultaneously, organize and prioritize tasks efficiently, and meet deadlines.
• Ability to work independently with minimal supervision.
• Excellent data entry skills.
• Detail-oriented mindset with a high level of focus on accuracy and attention to detail.
• Familiarity with computerized work.
• Proficiency in Microsoft Office, especially Excel.

Responsibilities:

• Develop, build and maintain positive and effective relationships with clients, suppliers, and carriers to facilitate smooth transactions and ensure customer satisfaction.
• Onboard and set up new accounts, schedule meetings and send documentation forms.
• Respond promptly to emails in a professional and concise manner.
• Conduct online research and collect data to analyze items, categorize and determine their classification using several applicable resources.
• Understand various forms, certificates and permits. Ensure compliance with any regulation. Read resources and stay informed on customs laws.
• Collaborate with other team members to develop and implement strategies for enhancement and improvement.
• Ask for instructions which could be answered in-brief. Write down and remember all tasks that need to be carried out. Follow up routinely. Create To-Do lists for team-mates and ensure it gets done. Report problems and completed tasks to admin.
• Assist with data collection and organization. Follow company procedures and guidelines for data entry and record keeping. Maintain and update files and databases.
• Keep office & PC organized, store all docs in an efficient organized manner.
• Perform clerical tasks such as photocopying, scanning, and filing documents.
• Extracting data from documentation.
• Entering data into computer systems accurately and efficiently.
• Verify and correct data as needed.
• Work with Excel & Word, Adobe features, run macros.

Note: This job description is intended to provide a general overview of the position. It is not exhaustive or comprehensive of all possible job responsibilities, tasks, or duties. The responsibilities and requirements may be subject to change based on the needs of the company.

Job Type: Full-time

Salary: $30,000.00-$60,000.00 per year

Work Location: In person