Administrative Clerk

What you'll do:

Reporting to the Manager, Privacy & Facilities, this position is responsible for maintaining the CVA registry. This position must also have the ability to perform a wide variety of tasks with significant independence.

• Liaise with the Central Vehicle Agency (CVA) with all of the related duties including:
• Take bookings and distribute all CVA’s to employees.
• Coordinate repairs and cleaning of the CVA’s and ensuring that they are properly registered.
• Complete monthly distance, accident and windshield repair reports.
• Order CVAs when requested by the Insurance Unit.
• Monitor personal mileage and calculate the proper reimbursement to the Corporation.
• Ensure payment of outstanding CVA violation tickets.
• Check, code and distribute all monthly invoices for payment.
• Monitoring personal mileage and calculating the proper reimbursement to the Corporation
• Provide payroll with required information at the end of the calendar year to calculate taxable benefits.
• Maintain SCIC Guidelines for Employees Driving CVA Vehicles.
• Delivering CVA vehicles throughout Saskatchewan as required.
• Coordinate photo ID cards for all SCIC employees including: assigning temporary access ID badges for head office, and security responsibilities for all employee access cards.
• Maintain head office phone lists on CropNet.
• Import employee photos onto CropNet directory.
• Maintain a repository of keys for the head office building.
• Maintain facilities administrative databases.
• Liaise with corporate security company to provide support for building alarms.
• Other duties as assigned.

Qualifications:

To be successful in this position you will need a grade 12 diploma supplemented by related clerical experience.

• Basic mathematical skills to calculate reimbursements.
• Must possess a valid driver's license.
• Required to travel throughout the province when necessary.

Competencies:

• Service Excellence: Always displays respect, professionalism and dignity in daily interactions. Follows through on commitments and responds to inquiries, emails, requests and complaints in a timely fashion. Responds to customers with an appropriate level of urgency.
• Personal Leadership and Development: Demonstrates integrity, openness and inclusiveness by treating self and team members with respect and empathy. Self-reflects to continually improve interactions with others. Leads as needed, regardless of position.
• Strategic Thinking: Prioritizes work in alignment with organizational objectives. Asks questions to gain a clear understanding. Ensures that individual objectives reflect the organizational direction.
• Decision Making: Uses information to make timely and appropriate decisions for the position. Decisions are aligned with position responsibilities, boundaries and organizational policies and practices. Will move the decision making to the appropriate level when the decision is outside of the position scope.
• Innovation: Adapts to change as required. Assists in implementing changes. Challenges the status quo when needed and looks for ways to improve internal processes or practices.
• Analytical Thinking: Offers solutions based on available resources. Involves or moves the issue on to the right person. Makes suggestions at team meetings and to manager on potential/known issues and possible solutions.
• Team Collaboration: Shares knowledge and experience with others. Brings forward ideas, solutions and concerns to help the team problem solve and build solutions. Seeks the opinion of others when developing solutions.
• Building Organizational Community: Is friendly, positive and professional with people they meet. Expresses gratitude and appreciation for colleagues and customers. Works independently, interdependently and participates as a contributing member across work teams.
• Communication: Is accessible and welcomes open communication. Responds to concerns in a respectful manner. Presents information with clarity and consistency.
• Accountability: Assumes responsibility for personal actions, behaviours and results. Treats everyone with respect and fairness. Models the values of the organization.
• Performance Management: Strives for service excellence. Achieves quality of work on a consistent basis. Completes and executes own annual individual work plan.
• Planning and Risk Management: Organizes and prioritizes work to implement plans. Creates a personal work plan that contributes to the goals and work assigned to self and team. Divides objectives into manageable tasks and sets deadlines to keep projects moving forward.

The successful candidate must present a work ethic supporting our corporate values and Saskatchewan agriculture, must provide an acceptable criminal record check and should the successful candidate participate in the Crop Insurance or AgriStability Programs, their account must be in good standing.