Administrator

Competitive Administration:

• Annual package distribution & collection
• JackRabbit registration software management of competitive program
• GO Registration / Federation Registration
• Competitive billing management
• Creation, distribution and circulation of fundraising and support hour tracking sheets
• New member onboarding and parent meetings
• Travel booking for staff and athletes
• Registration for all attended meets in collaboration with Program Directors / Coordinators
• Procurement of catering and judges gifts for mock meets / internal special events
• Calendar management (input and update calendar entries for competitive program)
• Management of data collection, ordering, billing, and distribution of swag / uniform items
• Boutique inventory management and restock of grips, tape, wristbands

Hosted Competitions / Special Events:

• Prepare and submit bids to host in collaboration with ED
• KSIS event set up and management
• Competition fee management for attending clubs/athletes
• Tracking of balances owed / paid
• Invoice creation
• Assist in event management / venue bookings as requested

Membership Management:

• Provide follow up and tracking of all Incident Report Forms prior to submission to appropriate organizations (GO, Insurance, etc.)
• Act as liaison between the Gymnastics Community, GO, GCG and KWGC.
• Assist with cross checking of class data entry in JackRabbit
• Create reports as required

General Administration:

• Provide customer service over phone, email and in person (Respond to inquiries and provide direction for registration and other inquiries, forwarding to appropriate contacts as needed)
• Update Photo Consent for all members
• Accept and verify deliveries (Verify packing slip and contents)
• Management payment collection, refunds and credits
• Manage Petty Cash
• Perform other administration and office tasks as assigned by the Executive Director (ED). These may include attendance at meetings and professional development activities.

Funding Assistance:

• Provide Customer assistance to secure funding from community partners.
• Create and maintain resources related to the funding application process.

Fundraising:

• Assist with coordination of volunteers and staff required to support fundraising events.
• Assist with fundraising information/product collection and distribution.

Reports To: Executive Director Position: Full-time (37.5 hours / week)

Job Type: Full-time

Salary: $18.00-$20.00 per hour

Expected hours: 30 – 37.5 per week

Benefits:

• Dental care
• Extended health care
• Paid time off

Work Location: Hybrid remote in Kitchener, ON N2M 5N9

Application deadline: 2024-03-31
Expected start date: 2024-05-01