Administrator, Stock Transfer Operations

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we're connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

The Stock Transfer Administrator is responsible for validating and processing transfer requests, supporting shareholder requests as well as other administrative duties within the Operations Group to support the Supervisors mandate

• Operate two distinct record keeping systems supporting our client shareholders transfer requests
• Timely processing, reviewing, invoicing and validating of securities and supporting documentation to ensure the requirements are in accordance with our policies and procedures
• Coordination of new share issuance and organizing closing mechanics
• Coordination of printing securities from both systems
• Service in person attendance of brokers, clients and shareholders at the service counter
• Receiving and Distribution of items received from the mail or counter
• Maintenance and logging of outgoing mail and courier tracking and insurance
• Respond to written and telephone enquiries regarding transfer requirements from shareholders and internal clients.
• Maintenance and administration of operations manual fees
• Scanning of received incoming mail or counter items to Stock Transfer distribution email for virtual remote processing
• Scanning and filing of signed batch tickets
• Assembling physical debits processed via virtual remote processing
• Emailing DRS transactions and invoices to presenters
• Ensure compliance with policies, procedures and regulatory requirements.

Other duties and responsibilities as assigned

Skills and Experience:

• Communication: Excellent written, verbal and listening skills
• Excellent computer skills - MS Office Suite and Google Suite of products and other desktop applications
• Strong organizational, interpersonal and communication skills
• High attention to accuracy and detail
• Ability to organize and prioritize tasks and effectively communicate with peers and all levels of the company
• A working knowledge of the securities industry as it relates to back office administration
• A willingness and ability to adapt to a changing environment and responsibilities
• Must have a flexible schedule to work overtime as required
• 1 to 3 years experience in an administrative role
• Completion of Canadian Securities Course and similar courses are preferred, but not essential
• Bilingual in English/French an asset
• Confidentiality: Show discretion and ability to handle confidential issues
• Independent worker: High level of self-motivation and at ease working independently when necessary
• Interpersonal skills: Pleasant, diplomatic manner and disposition in interacting with senior management, co-workers and the general public
• Teamwork: Works well in a team environment, actively contributes to the success of the group

Salary Range: $42,000 - $52,000 /year

Grade 2

In the market for…

Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.

Connection - With site hubs in some of the world's most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.

Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.

Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger "we". Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived!

Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to help you thrive as part of #TeamTMX ? Apply now.

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.