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SalaryTitle:Executive Assistant
Position: Full Time Permanent
Hours of Work: Monday to Friday, hours subject to flexibility (condensed schedule available).
Some evening and weekend commitments required.
Job Location: Sydney, NS
Compensation Package: Competitive salary, four (4) weeks vacation entitlement, plus one (1) week
of earned days off, paid sick time, personal days, comprehensive and cost-effective benefit
program, Nova Scotia Health Employee Pension Plan, employee assistance program, external
discounted services, wellness benefits and more!
Anchored Recruiting is delighted to partner with the Breton Ability Centre to find an Executive
Assistant to join their growing team.
Breton Ability Centre is a purpose driven organization, supporting people with varying abilities in
Sydney, Nova Scotia. Breton Ability Centre is committed to trans-formative change in the delivery
of quality support aligning with the UN Charter of Rights for Persons with Disabilities. Our vision is
to create capacity for Inclusion, Independence, Support, and Acceptance of all persons with
varying abilities. We offer living and learning support, and community-based support using the
social model of support, with an emphasis on the social determinants of health.
The Executive Assistant is a member of the senior leadership team at Breton Ability Center. This
individual is a strategic thinker who thrives in a dynamic and transitional environment. The
Executive Assistant reports to the CEO and is responsible for providing comprehensive support to
the CEO, Board of Directors, Senior Leadership Team, and managing the organizations office
operations. We are looking for a passionate individual who drives client advocacy and contributes
to organizational changes to improve the lives of others and to build an organization that values
people.
Core Responsibilities:
• Manage the CEO’s calendar, appointments, communications, and aligning activities with
- Provide a high level of support to the CEO and the senior executive team through
designing and producing of complex documents, reports, and presentations; scheduling
and preparing for meetings with internal and external parties; assisting with special
projects; making travel arrangements; maintaining contact lists; event planning; and
completing expense and mileage reports.
- Serve as the primary point of contact for internal and external constituencies on all
Prioritize and determine appropriate course of action, referral, or response by exercising
judgement to reflect the CEO’s style and organization policy.
- Act as a liaison between the CEO and Board members, providing a high level of support to
including scheduling meetings; drafting agendas; developing, compiling, and distributing
presentation materials; and record meeting minutes on behalf of the Board Secretary.
- Provide smooth communication between the CEO and all staff, demonstrating leadership
projects by assigning work to appropriate staff, including the senior leadership team on
behalf of the CEO.
- Draft internal and external communications as requested by the CEO and executive team
with strategic goals.
- Track key performance indicators (KPIs) and organizational metrics as required.
- Other duties as assigned.
Qualifications:
• Bachelor’s degree in Business Administration, Communications, Public Relations, or a
- Must demonstrate a minimum of five (5) years’ experience in a similar role with
- Significant experience supporting C-level executives and Board members. Nonprofit board
- Experience tracking key performance indicators (KPIs) and organizational metrics is
- Expert proficiency with Microsoft Office and desktop publishing software; ability to design
- Exceptional organizational skills and impeccable attention to detail.
- Exceptional time-management skills and ability to adapt to changing priorities.
- Strong written and verbal communication skills.
- Technical proficiency and problem-solving skills.
- Excellent interpersonal skills and ability to grow and maintain relationships.
- High degree of professionalism in dealing with diverse groups of people, including Board
members, senior directors, managers, staff, community leaders, donors, and funded
partners.
- Ability to maintain a high level of integrity and discretion in handling confidential
- Ability to complete a high volume of tasks and projects with little or no guidance.
The Breton Ability Centre invites applications from all qualified candidates and hires on the basis of
merit. We are committed to the principles of equitable employment for all and strongly encourage
applications from women, Indigenous Peoples, persons with disabilities, visible minorities and
2SLGBTQIA+ community members. If you are a member of one or more of these groups, please state
to which group(s) you identify in your cover letter, resume or application.
If interested in this opportunity, please click the ‘Apply to this Job’ button. Please note this position
will remain open until filled. Applicants will be reviewed in two-week windows.
All information collected will be shared with our client, Breton Ability Centre. By submitting this
application, Anchored Recruiting will be adding you to our Talent pool database. You may be
contacted in the future regarding future job opportunities. Please note that this position is open to
Canadian Citizens or Permanent Residents only.
