Requisition Details

One Full-time Support Staff Replacement Position & One Full-time Support Staff New Position

(First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements)

The Buyer is responsible and accountable for the purchasing and procurement of equipment, goods and services required by the College at the lowest possible cost consistent with specifications, quality, delivery, and service in accordance with established College policies and procedures. In addition, the incumbent must communicate effectively with all levels of college management, staff and vendors/clients in determining acceptable and appropriate goods and services to purchase.

Successful candidates will be required to conduct work within Ontario and must be available to work on campus as required. It is anticipated that this position will meet the needs of the department through a hybrid work arrangement with one day on-site, and four days remote.

Responsibilities:

• Negotiate and coordinate purchasing activities related to the acquisition of capital and operational equipment, materials and services required by user departments
• Independently research and determine source(s) for product and services
• Obtain quotations from various suppliers through standard purchasing practices that include low bid Request for Quote, high score Request for Quote, and Invitation to Bid documents
• Obtain references for vendors as part of the Quote process
• Determine “Best Value” for the organization
• Review purchase requisitions to determine appropriate supporting documents are provided and the purchase is in compliance with college purchasing policy
• Review and analyze quotations from vendors to determine final purchase source
• Negotiate pricing, terms and conditions, and delivery with vendors
• Issue purchase orders for equipment, software, and all goods and services
• Expedite, amend or cancel purchase orders as required
• Provide the appropriate level of training, guidance and support as it relates to College Procurement policies and procedures to internal/external clients
• Respond to requests for information from internal/external clients regarding purchasing procedures
• Schedule and facilitate meetings to review requirements for both current and future purchasing projects
• Acquire and maintain up-to-date knowledge of products, applicable commodities, Procurement jurisdiction, and practices
• Attend seminars and consortium meetings as requested by manager
• Establish network of contacts with professional associates both within and outside the educational framework
• Advise and make recommendations to manager on day-to-day purchasing procedures
• Liaise with accounts payable, finance, shipping/receiving in investigating and resolving vendor/client discrepancies
• Provide guidance and training to internal clients on Procurement systems and best practices
• Prepare and execute request for Proposal documents, including posting, evaluation, and award process

Qualifications:

• Three-year Diploma/Degree in Procurement or Supply Chain Management is required
• Minimum three years of practical experience in a Procurement department with responsibility for purchasing goods/services, supplier sourcing, working with both internal clients and Accounts Payable to resolve purchase order issues
• Well-developed problem solving and decision-making skills
• Well-developed interpersonal and leadership skills
• Excellent written and verbal skills to effectively communicate with both technical and non-technical staff
• Analytical skills with attention to detail
• Planning and organizational skills
• Ability to work independently while multitasking
• Negotiating skills
• Conduct behaviour in a professional and ethical manner

#LI-POST