Conference Services Officer

Work setting

• Various locations

Responsibilities

Tasks

• Develop risk management plans
• Promote conference and meeting services or special events
• Develop and monitor emergency security plans
• Develop marketing and communication plans
• Develop media strategies and public relations activities
• Recruit, hire and supervise staff and/or volunteers
• Prepare, present and manage budgets
• Develop financial procedures
• Develop sponsorship, partnership or fundraising programs
• Review bids and negotiate costs
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Administer revenues and expenditures and assist in preparing financial reports
• Arrange for production or purchase of promotional products
• Arrange for shipping, receiving and storage
• Assist in budget preparation
• Assist in site selection and attend to related details
• Co-ordinate media services
• Confirm and co-ordinate speakers
• Implement social programs, food and beverage, transportation, and other services
• Plan and arrange for accommodation and transportation services
• Plan schedules, goals and objectives
• Develop registration systems and information materials
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Research and design special events programs
• Plan for translation and interpretation services
• Book facilities for office personnel
• Plan for traffic and crowd control and security
• Plan for social events and guest programs
• Develop policies and procedures and attend to other management responsibilities
• Develop and implement business plans

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan

Financial benefits

• Life insurance

Long term benefits

• Long-term care insurance