Contracts Administrator, Csm Legal

Position Overview

The Department of CSM Legal in the Cumming School of Medicineinvites applications for a Contracts Administrator. This Full-time Fixed Term position is for approximately 18 months (based on length of grant funding), with the possibility of extension.

Reporting to the Manager of Legal, CSM Legal.

Workload may be stressful at times, with constantly changing priorities. Must be able to work within a team environment as well as independently.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

• Obtains the appropriate signatures for the contracts and ensures the contract signatures are complete
• Sends the executed contracts via courier or email back to the proper parties
• Files contract documents
• Receives and responds inquiries (phone, email and in person) from internal and external stakeholders regarding execution
• Performs execution related tasks in the Contract Management System including, but not limited to update existing contract or agreement files, upload documents into existing contract or agreement files and complete execution for contract or agreements

Qualifications / Requirements:

• Minimum Grade 12 Diploma required
• 2 - 5 years of related administrative experience
• At least 3 months of Research experience
• Excellent communication and customer service skills are essential
• A positive attitude and the ability to work independently as part of a team are critical to success
• Must be open to learning and development, and be willing to accept new challenges and assignments
• Demonstrated expertise working with various computer programs including MS office as well as Adobe Acrobat
• High level of attention to detail is required
• Ability to prioritize, coordinate and organize multiple priorities in a fast-paced environment Must be able to maintain strict confidentiality

Application Deadline: February 5, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 2.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information visit Careers in the Cumming School of Medicine.

The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion (equity@ucalgary.ca) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities , and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.