Dental Office Administrator

Duties

You will be responsible for overseeing the administrative operations of our office environment. Your duties will include:

Office Productivity

• Maintain a full hygiene schedule & monitor demand, open additional hygiene days when required.
• Identify and fill gaps in the schedule by contacting patients that are overdue for treatment/short notice list.
• Ensure patients are booked with the most appropriate clinician.
• Ensure active patients are rebooked for treatment - supported by Recall Max.
• Secure temporary staff or rebook patients when permanent staff are absent.

Accounts Payable and Receivable

• Accounts Receivable. Follow up with patients having outstanding charges.
• Daily Bank deposits.
• End of Day reporting.
• Schedule and prepare payment for vendors and service providers.
• Scan and save invoices and statements.
• Reconcile vendor statements.

General Administration

• Process and monitor lab work.
• Computer & Tech troubleshooting supported by software vendors.
• Initiate maintenance and repair for all clinical equipment.
• Order and manage inventory levels of office supplies.
• Dry cleaning orders

Dental Reception

• Oversee dental reception staff.
• Front office patient processing.
• Billings, pre-authorizations, and estimates.
• Process primary and secondary insurance coverage.

Skills

To excel in this role, you should possess the following skills:

• Experience in a Dental Office or medical setting
• Experience with dental practice management software (Dentrix preferred)
• Exceptional communication abilities

This position offers a dynamic opportunity for an organized and detail-oriented individual with a background in healthcare administration to contribute to the efficient functioning of our office. We look forward to meeting with you to discuss the role further.

Application deadline: 2024-03-08
Expected start date: 2024-03-25

Job Type: Part-time

Salary: $30.00-$35.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Application deadline: 2024-03-08
Expected start date: 2024-03-25