Document Clerk

A highly organized and detail-oriented professional with extensive experience in document control and administrative/clerical support. Skilled in managing and maintaining documents, organizing and filing records, and providing administrative support to ensure smooth operations.

• Completing tasks in line with multiple project deadlines.
• Maintaining current specification sets (hard copies and digital files).
• Collaborating with project teams, specification team members, drawing team’s document control and IT staff to ensure smooth information transfer and precise document development.
• Setting up both remote and in person meetings/Lunch & Learn Seminars/technical rep meetings/training seminars including all invitations, agendas, preparations and follow-ups.
• Assisting in the maintenance and ongoing development of office master specifications.
• Coordinating the scheduling and production of Project Manuals with teams for creation of on time deliverables.
• Assist in technical research of new building technology methods and materials.
• Contacting product/technical representatives for samples/product data etc.
• Assisting in organization of digital information for Project teams.
• Acting as a resource for finding project related files, technical details and previous specification information, product submittal review and assisting in material and product selections.
• Maintaining technical documents (codes, standards, technical literature) and information databases.
• Organizing the printing of issued documents including consultants’ documents in accordance with the projects protocol.
• Providing quality control review of contract documents prepared by internal and external source specifications.
• Maintaining specification project status reports.

Other Qualifications:

• Proficient with using Microsoft Office Suite.
• Architectural Industry Knowledge.
• Experience with Bluebeam Revu and MS Teams, WebEx or other meeting systems.

Job Type: Full-time

Benefits:

• Dental care
• Extended health care
• Paid time off

Schedule:

• Monday to Friday

Ability to Commute:

• Toronto, ON M5V 1E7 (required)

Ability to Relocate:

• Toronto, ON M5V 1E7: Relocate before starting work (required)

Work Location: In person