Document Controller

Responsibilities:

• Facilitates timely access to Project business information in an electronic environment
• Assists with the daily activities of the document control centre team ensuring timely delivery of information to project clientele
• Acts as the liaison between the document control centre team and project clients by listening to document management issues and needs
• Support and training of project users and clients both internally and externally
• Identifies difficulties and inadequacies related to data/file management and proposes improvement to maintain quality standards.
• Ensures that authors and any other provider of documentation adheres to the Documentation Guidance Manual standards, format, etc.
• Support Major Project Groups as required
• Periodic travel to various work sites outside of Canada may be required to support project personnel

Deliverables:

• Perform standard document control functions for revision and non-revision controlled documentation, including but not limited to, Engineering and Vendor
• Operate the electronic transmittal system to manage the registration, tracking and distribution of controlled documentation
• Assist in quality management of the information management system
• Oversee and ensure that the document workflow process is followed
• Consult with clients on formatting of documents, using correct document templates, standards, titling etc

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Qualifications Required

• Diploma / certificate in records management or equivalent of education and experience
• 7 years’ document control experience
• Understanding of documentation revision control and review / approval process
• Knowledge and understanding of document workflow and life cycles
• Ability to coordinate and prioritize work requests and meet deadlines based on overall understanding of business impacts
• Strong working knowledge of an electronic Document Management System (ie, livelink)
• Excellent attention to detail
• Excellent organizational skills
• Excellent customer service skills
• Excellent communication, written, and verbal skills
• Excellent working knowledge of MS Office

Asset

• Experience within or exposure to the Oil and Gas industry
• Experience in an engineering environment

Competencies:

• Safely Drives Results
• Enables Agility
• Develops Talent
• Communicates with Impact
• Fosters Collaboration
• Enhances Technical/Professional Expertise

Duration

10 months

Location

St. John's, NL

Job Types: Full-time, Fixed term contract

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• St. John's, NL: Relocate before starting work (required)

Work Location: In person

Application deadline: 2024-02-23