Executive Assistant To Ceo

Title: Executive Assistant to CEO – Private Oil & Gas Company and Family Office

Location: Calgary, Alberta

Terms: This position is salaried with benefits. This role consists of both remote and in-office hours (in a downtown office located in Eau Claire).

About the Role:

The successful candidate will support a small private oil and gas company and family office by providing excellent administrative support to two principals. This individual will manage personal and professional needs including scheduling and travel arrangements, managing finances, implementing and maintaining organizational systems, and coordinating with external service providers. The successful candidate will be a proactive, resourceful self-starter who thrives in a dynamic role with a variety of tasks and responsibilities, and enjoys problem-solving and coming up with new ideas and creative solutions. This is a multi-dimensional role with room for growth and opportunities to learn about business, entrepreneurship, communications, finance, and oil and gas.

Responsibilities:

- Act as the liaison between the principals and a team of external service providers including lawyers, bankers, accountants, investment advisors, travel agents, and property service providers

- Manage personal and professional schedules and travel arrangements

- Maintain financial record-keeping systems tracking budgets, cash flow, net worth, investment portfolios, invoices/transactions, etc.

- Manage personal and professional bank accounts, invoices, payment of bills, etc.

- Maintain organizational systems tracking financial and legal documents, tax and investment information, correspondence, transactions, etc.

- Work with lawyers and accountants on wealth planning, personal and business tax returns, record keeping, banking updates, etc.

- Conduct research and create summaries to support business decisions

- Coordinate cash calls, distributions, and new investments

- Manage community commitments and philanthropic giving

- Assist with planning and execution of special events as required, including fundraisers, business functions, family events, etc.

Qualifications:

- Minimum of 2 years in a professional role delivering exceptional results in an administrative, communications, operations, or event coordination position

- Excellent written and verbal communicator with strong interpersonal skills

- Proven capability to maintain strict confidentiality, discretion, and professionalism

- Excellent organization skills, time management, attention to detail, and ability to manage multiple tasks at the same time with minimal direction

- Calm demeanor, adaptable, and comfortable with ambiguity

- Proficiency with Microsoft Office Suite, Gmail, Zoom, Teams

Please note that only qualified candidates will be contacted for further consideration.

Job Type: Full-time

Benefits:

• Dental care
• Extended health care
• Flexible schedule
• Paid time off

Location:

• Calgary, AB T2P 0R3 (required)

Ability to Commute:

• Calgary, AB T2P 0R3 (required)

Work Location: Hybrid remote in Calgary, AB T2P 0R3