Executive Assistant To Chief And Council

The Adams Lake Indian Band (ALIB), belongs to the Secwepemc Nation and is a member of the Shuswap Nation Tribal Council (SNTC), which consists of 10 Secwepemc Bands. Over the past decades, ALIB has grown tremendously, which has driven the charge for significant changes within the community. They have developed new tools to deliver services in a changing world, which has resulted in more and varied opportunities to create and advance band programs, develop economic initiatives and to provide meaningful employment to more families. The various departments work as a collective team; dedicated to providing successful programs while carrying out their roles and responsibilities. They strive to create an atmosphere of trust and respect that honors the Secwepemc culture.

Adams Lake Indian Band is seeking one fulltime Executive Assistant to Chief & Council to work under the direction of the Adams Lake Band’s Chief Operations Officer or designate. The individual’s main responsibility will be to manage schedules and calendars, meetings, and travel. The Executive Assistant will act as an extension of the C&C emails and general communication by prioritizing responses. The successful EA will have prior experience supporting senior executives, be an expert communicator and organizer, and be able to work at a high level of professionalism.

DUTIES INCLUDE:

· Calendar and schedule management for Chief and Council or executive level meetings

· Prioritizes communication, emails, and messages.

· Prepare budgets, reconcile, and track related income/expenses.

· General applications for events.

· Preparation of meeting agendas, taking meeting minutes and meeting minute distribution.

· Presentation preparation

· Setting up meeting events, including venue organization, scheduling and support services

· Proofreading communications and reports.

· General administrative duties as required

· Perform other related duties as assigned

REQUIRED QUALIFICATIONS, SKILLS AND ABILILITIES:

· Post secondary degree or Diploma in Business Administration or similar field.

· 5+ years of experience in an Executive Assistant role, supporting VP level or above is desirable

· Proven success in prior comparable role

· Proven ability to prioritize tasks and meet deadlines

· Must be able to work in a team, and independently

· The ability to anticipate needs and requirements

· Excellent communication skills.

· Intermediate Microsoft Office skills.

· Attention to detail.

· Must be able to manage confidential information.

· Flexible to attend events if required.

· Excellent customer service mindset and the ability to deliver to a high standard of competence.

· Excellent presentation skills.

· The ability to work well under pressure and a proven ability to prioritize, manage and meet conflicting deadlines.

OCCUPATIONAL REQUIREMENTS (REQUIRED DOCUMENTS)

Acceptable criminal records check

Valid Driver’s License and Insurance

TERMS OF EMPLOYMENT:

Full time permanent position

Wage will be decided based on education and experience varying from $23 - $34 per hour.

Upon completion of probation ALIB offers comprehensive Benefits and a Pension Plan.

Hours per week: 75 hours biweekly (max 37.5 hrs./week), with flexibility in hours/days of work.

Position will remain open until a suitable candidate is available.

All interested candidates are asked to submit a detailed cover letter and resume with references to: Human-Resources@alib.ca

Preference may be given to ALIB band members and individuals who self-identify as First Nation, Inuit, or Indigenous ancestry. All applicants must be legally entitled to work in Canada. If you have any questions about the position, difficulties applying, or require an accommodation during the selection process, which is available upon request, please contact us either via telephone at: 250-679-2214 or email: human-resources@alib.ca

Although we acknowledge all those interested in the position, only those candidates selected for an interview will be contacted.

Job Type: Full-time

Salary: $23.00-$34.00 per hour

Expected hours: 37.5 per week

Benefits:

• Casual dress
• Company events
• Company pension
• Dental care
• Employee assistance program
• Extended health care
• Flexible schedule
• Paid time off
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Application question(s):

• Is applicant legally entitled to work in Canada?

Education:

• Secondary School (preferred)

Ability to Relocate:

• Chase, BC V0E 1M1: Relocate before starting work (required)

Work Location: In person