File Clerk

About Us

We’re EMS-Tech Inc., a highly successful and expanding engineering firm that specializes in the design and supply of bulk material handling equipment. For over 30 years, we have been lending our expertise to projects great and small around the world. We are dedicated to delivering high quality machines and systems according to our clients’ custom specifications, and providing innovative, custom solutions.

With our headquarters in Belleville, Ontario, and offices in British Columbia, the Netherlands, China, and Australia, we are constantly pushing the envelope related to conveyor systems, self-loading/unloading ships, stackers, stacker-reclaimers and shiploaders.

Role & Responsibilities

We are currently seeking a detail-oriented File Clerk to join our team. This is a great opportunity for individuals with strong organizational skills who are interested in supporting global engineering projects. The ideal candidate will arrive at EMS-Tech Inc. with a proactive attitude and willingness to learn new things.

Here are some of the things you’ll be working on:

• Work primarily with the procurement and project management teams to provide file management support.
• Process purchasing files such as drawings, quality control documents, schedules, progress reports, test reports, factory inspection reports, manuals, packing lists, proof of deliveries, correspondence (as applicable) and tracking lists, that are submitted by, and exchanged with, vendors during execution of purchase orders.
• Process project management files such as daily site status reports, site inspection reports and project progress photos.
• Coordinate, track and manage the distribution of files between internal resources (engineering, project management, etc.) and external parties (vendors, contractors, etc.).
• Ensure all documents are managed according to company Document Control processes and utilizing approved Document Control software.
• Provide backup support to reception when needed.
• Flexibility to take on additional tasks as assigned by the supervisor.
• Perform all duties in accordance with applicable Quality Management System (QMS) policies, procedures, and work instructions.

Qualifications

• Completion of a Business or Office Administration Diploma is an asset.
• 1-3 years’ administrative experience.
• Strong computer knowledge- ability to use Microsoft Excel, Word, PowerPoint, and Adobe with the capability to learn new software as needed.
• Strong oral and written communication skills with the ability to effectively interact with international suppliers, customers, and project team members.
• Fine-tuned organizational skills with a keen attention to detail.
• Demonstrated ability to work independently.
• Ability to follow detailed instructions and exercise judgement and initiative.
• Willingness to perform repetitive tasks in support of file management workflows.

The Right Fit

The best person for this role will come with a strong work ethic, and a commitment to doing things right.

You live our core values:

• Trust – We believe trust is the outcome of mutually respectful relationships which are mindful of each others needs.
• Loyalty - We honour our employees as a career building community of professionals extending this responsibility to our clients and our suppliers.
• Integrity - Our commitment to integrity fuels our capacity to confront any ethical challenges that emerge.
• Tenacity - The passion and commitment to excellence of our people is the foundation of good customer service.

What We Offer

We offer a stable working environment with the capacity for personal and professional growth. We have a friendly, supportive team with an on-the-job learning environment.

Application Process

Please submit your application by forwarding your resume and cover letter to careers@ems-tech.net. We thank all applicants, but only those selected for an interview will be contacted.

Accommodations

EMS-Tech Inc. is an equal opportunity employer that recognizes the value of a diverse workforce, and is committed to an inclusive, barrier-free selection process. If you require accommodation during the selection process, please inform us of your requirements. Any information pertaining to accommodation needs will be treated confidentially and in compliance with the Freedom of Information and Protection of Privacy Act.

Job Type: Full-time

Salary: $20.00-$22.00 per hour

Expected hours: 40 per week

Benefits:

• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Data entry: 1 year (preferred)

Work Location: In person

Expected start date: 2024-04-15