Finance Coordinator

FINANCE COORDINATOR

PACE is a non-profit community support service organization that provides support services to adults with disabilities who are committed to living independent lives. PACE provides support services to more than 350 individuals, who have a variety of disabilities. We operate 7 supportive housing sites where people live independently along with a Community Outreach program that provides support services in people’s homes. PACE has been accredited with Accreditation Canada, since 2010. PACE achieved the highest rating of Accredited with Exemplary Standing in our last survey in May 2022.

We encourage you to review our website to learn more about us at www.pace-il.ca

Position Overview

PACE is looking for an integral member of the Financial Services Team.

Reporting to the Finance Manager, the Finance Coordinatoris responsible for providing financial and administrative services in order to ensure effective, efficient and accurate financial and administrative operations.

This position is full-time (40 hours per week), Monday to Friday. Given the nature of the role, some nonstandard hours may be required including periodic nights and weekends.

Salary: $50,800 to $57,176

Benefits:

• Comprehensive group benefit package
• RRSP match
• Employee Assistance Program (EAP)
• Hybrid remote - requiring 3 days weekly in office (M6A 3B6)
• Paid time off policies to support work-life balance

Responsibilities

Accounts Payable & Accounts Receivable (35%)

• Efficiently and accurately process vendor invoices and payment requests including: account coding, batching, authorization verification, approval limits & recurring payments, etc.
• Processes employee expenses.
• Works closely with Scheduling Manager to ensure all third-party temporary agency invoices are verified, match billed hours and process.
• Ensure appropriate approval and supporting documentation exists for all invoices and cheque requests.
• Maintains approval, and supporting documentation for audit purposes.
• Prepare monthly reports and remittances for WSIB, pension and union dues.
• Process invoices and ensures accuracy of data: group benefits invoices, financial and client services.
• Prepare bank deposits, going to the bank as required.
• Monthly reconciliation of bank accounts.
• Follows up on payment for outstanding invoices.

Biweekly Payroll Backup – Backup Support (35%)

• Inputs non-union timesheets.
• Enters miscellaneous payments for expense reports and petty cash.
• Sets up pension contributions based on applicable union eligibility.
• Sets up union dues deductions based on applicable union.
• Runs Payroll Register and confirms correctness of data.
• Uploads payroll file to bank for employee deposits.
• Issues Record of Employment as required.
• Processes Garnishees in accordance with CRA, Family Support, etc.
• Prepares CRA remittance.
• Prepares WSIB monthly report and reconciles WSIB annual returns.
• Submits union dues to respective Union.
• Monitors pension eligibility, terminations, prepares and submits pension contributions

Other Duties (30%)

• Maintains third-party temporary Agency files for the purpose of PSW $3 Wage Enhancement.
• Assists with completion of Annual Charity Return and maintains Board of Directors worksheet.
• Assists with OHRS Trial Balance reporting.
• Reviews Supplier Agreements/Contracts and tracks expenses by department & updates Supplier Contract Database.
• Ensures the various filing systems are maintained.
• Maintains the safekeeping and lending of the corporate credit/charge cards.
• Assists with the development/review of financial policies, procedures, standards, and best practices.
• Promotes best practices to implement and maintain effective financial systems.
• North Yorkers – process biweekly payables, SEIU union dues, WSIB quarterly remittances and annual reconciliation, assist with completion of Annual Charity Return, and assist with OHRS Trial Balance reporting.

Qualifications

Education

• Post-secondary certificate/diploma in Financial Courses of Study (Accounting, Bookkeeping or a related discipline) is required

Eperience

• Two (2) years related mandatory experience in a not-for-profit organization.
• Experience with ACCPAC/Sage or similar accounting program
• Payroll processing experience using GoldCare, Ceridian, ADP or equivalent.
• Knowledge of Generally Accepted Accounting Principles (GAAP) is required.
• Experience working in a unionized environment is an asset.
• Working knowledge of collective agreements is an asset.
• Working knowledge of the Employment Standards Act is an asset.

Skills

• Strong Microsoft Office skills.
• Excellent attention to detail.
• Good problem-solving skills, judgement and initiative.
• Strong oral and written communications skills, client service orientation, demonstrated problem-solving skills. Tact and diplomacy is essential as well as the ability to maintain confidentiality.
• Maintain highest level of ethical conduct in safeguarding sensitive, confidential, financial, HR and company information.
• Excellent organizational skills, with the ability to manage a high volume of work, priorities and competing time demands.
• Ability to work accurately, efficiently and effectively both independently and as a part of a team

Why Join Our Team:

• Purpose-driven work: Contribute to the success of non-profit organizations that are making a difference in our community.
• Flexible work-life balance: Enjoy the flexibility of remote work options and a manageable schedule that allows you to prioritize your personal life.
• Collaborative and supportive environment: Join a team that values teamwork, mutual support, and a positive workplace culture.

INDHP