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Form of workPosition Summary
Reporting to the Director, Facilities Management & Construction Services (FMCS), the Project Manager (Financial) provides expertise and leadership of various strategic initiatives that will enhance existing departmental practices related to financial management and project control. This position also provides support and training for various staff involved with the department's multi-million-dollar capital and operating programs, engaging with various corporate departments, as well as external agencies and boards.
FMCS maintains the City's diverse portfolio of facilities, thereby supporting the full range of municipal services provided to the community. In collaboration with the Director, the Project Manager (Financial) takes the lead of various projects while working to effectively facilitate enhancements to financial practices within the department's three divisions (facilities management, design and construction, as well as energy and asset management).
KEY DUTIES & RESPONSIBILITIES
In collaboration with the Director, working closely with the management team, and consulting with other key stakeholders across various departments, the Project Manager (Financial) will lead the following strategic initiatives:
-Review of departmental processes with respect to organizational best practices, procurement policies, and construction contract management requirements to enhance internal financial protocols related to project control.
-Assess opportunities for replacement of manual (Excel) project tracking spreadsheets which are presently required due to limitations with the financial management system (e.g. consider enterprise software tools, SharePoint customization, etc.).
-Evaluate potential alternative approaches for implementing facility construction projects within the City's financial management system (D365).
-Develop a training program for existing and new project managers based on internal best practices for facility related projects using the City's financial management system and other relevant tracking tools.
-Audit various higher risk projects within the department's capital program and facilitate resolution of complex financial issues. Enhance internal protocols and training to avoid similar issues in the future.
Provide support and training (knowledge transfer) to various internal staff while facilitating process enhancements for practices related to the facilities capital and operating budgets:
-Working with Financial Services, establish optimum setup for new capital account structure in the financial management system (following approval of new capital budget)
-Establish optimum setup for operating budget in accordance with centralization of facility related services and relevant cost sharing models.
-Facilitate troubleshooting and resolution of various complex issues including transferring legacy capital accounts to new structure and tracking of operating expenditures, etc.
-Implement budget modifications as requested by the director or CMT/Financial Services.
-Addressing various legacy items (e.g. transferring old capital accounts to new structure, centralization, cost sharing models, troubleshooting issues, etc.)
Other duties as assigned:
-Support the Director on various initiatives and special projects.
-Assist with special projects and assignments as a financial resource and represent the department on task forces, working groups, committees, and other projects, as assigned.
Qualifications, Competencies
3-year diploma in Finance, Business Administration, or a related field. A relevant combination of education and experience may be considered.
Degree in Finance, Business Administration, or a related field with a focus in accounting and a combination of education and project management experience considered an asset
3-5 years in budget development and other financial management practises, senior office management practices, strategic planning preferably in municipal government
2-3 years as the lead on renovation/restoration construction projects considered an asset.
5-7 years of accounting, budget development, and senior office practices, strategic planning preferably in municipal government or public sector considered an asset
3-5 years as the lead on renovation/restoration construction projects (including heritage projects)
Private sector business experience considered an asset
Business or accounting certification or designation.
Project Management Certification or College certificate in Project considered an asset Management Essentials or equivalent
Professional Accounting designation (CPA, CA, CGA, CMA considered an asset
Must demonstrate corporate competencies: Customer Focus, Results Orientation, Integrity, and Teamwork
Skills, Abilities, Work Demands
Exceptional customer service skills with the ability to collaborate and build strong relationships with various partners, including co-workers, departments, boards, agencies, clients, engineers, architects, contractors, manufacturers, and vendors
Advanced skills of budgetary accounting and reporting processes considered an asset
Excellent interpersonal skills with the ability to achieve consensus through communication and facilitation. Able to oversee change management while responding effectively to the expectations and needs of internal and external stakeholders
Strong knowledge of budgetary accounting and reporting processes
Excellent project management skills with an ability to apply sound project management to the implementation of projects as well as energy and asset management programs for facilities
Working knowledge of contract documents including the Canadian Construction Documents Committee (CCDC)
Strong analytical and research skills with the ability to formulate solutions and to confidently address issues on site
Working knowledge of the Ontario Building Code Act, the Ontario Construction Act, Accessibility for Ontarians with Disabilities Act, Occupational Health & Safety Act, CCDC contracts and related City By-laws, legislation, Acts, and Corporate initiatives, etc.
Intermediate skill level in MS Office 365, including SharePoint, especially Excel
Required to obtain and maintain a satisfactory criminal record check
