I&It Senior Information Management Specialist

Are you looking for a great career and a rewarding future?
If so, consider this fantastic opportunity to nurture your expertise and growth-mindset with us. We are looking for an enthusiastic individual with expert knowledge of Information Management (IM) policies and practices in an Information Technology environment.
Become part of a supportive, performance-driven, highly engaged, and dynamic team environment. We focus on creating an environment where you can grow while shaping the future of services to Ontarians.
The Children, Youth and Social Services I&IT Cluster (CYSSC) works with Ministry divisions to provide leadership, strategic advice and expertise on information technology solutions and services that advance the digital agenda. CYSSC maintains and operates information technology solutions that support the business and mandate of the Ministry and works closely with partners in the IT enterprise to deliver on key ministry priorities, while aligning with the overall technology direction of the OPS.
This is an exciting opportunity to deliver strategic expertise in the development and implementation of various types of information technologies to support CYSSC and the Ministry.
Note: The successful candidate will have the option of working from one of the following office locations, alternate work arrangements including flexible hours, hybrid remote work, and compressed work week may also be available:
• 5700 Yonge Street, North York
• 11 Beechgrove Lane, Kingston
• 199 Larch Street, Sudbury

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

You will:
• provide expert advice on the implementation of various information technologies to support IM policy implementation
• provide input to comprehensive, integrated Information Management (IM) strategies, plans, standards, governance models and procedures, and where appropriate to IM policies, for the cluster and its clients
• provide controllership of information assets by planning, developing, implementing and evaluating Information Management services and systems in accordance with applicable legislation, standards and guidelines
• provide enterprise Information Management expertise, technical leadership, advice and solutions to cluster management and client ministries as related to the deployment of enterprise content management solutions such as OPSDocs (OpenText, SharePoint), and ministry IT systems
• develop or lead the development of business cases, project proposals, charters, and plans for Information Management projects and initiatives

How do I qualify?

Information Management Knowledge

• You have good knowledge/understanding of current information technologies, applications/databases and computer languages to ensure IT systems design adheres to IM best practices and recordkeeping requirements.
• You have excellent knowledge in Information Management, principles, methodologies, practices and governing legislation such as Archives and Recordkeeping Act (ARA), Freedom of Information and Protection of Privacy Act (FIPPA), and Freedom of Information (FOI).
• You have strong hands-on knowledge of current and emerging IM technologies such as SharePoint and OpenText Extended ECM to lead IM services, projects, and initiatives.
• You have relevant regulatory environment experience to evaluate and apply IM and Records Management (RM) requirements for cluster/clients and ensure compliance.
• You understand I&IT/client mission, goals, strategic and operational plans, and I&IT environments to ensure organizational /IM alignment.
• You have proven knowledge of IM standards, best practices, and industry trends to assess IM services and related IT systems.

Project Management and Analytical Skills

• You have knowledge of project management methodologies and I&IT standards and governance.
• You have good knowledge of performance measurement and quality assurance techniques to analyse effectiveness of IM systems and services, IM strategies and projects.

Communication and Computer Skills

• You have excellent verbal communication skills to communicate effectively within the Ministry, with other jurisdictions and other internal/external stakeholders with differing degrees of Information Management knowledge.
• You have excellent written communications techniques to prepare and present reports, policies/procedures and brief senior officials.
• You have proven consultation skills to provide IM expertise to the cluster and client ministries.
• You have proficiency with standard and specialized business software to prepare plans, models, reports, and presentations.

Other Essential Skills

• You understand procurement processes and standards, service agreements development and vendor management to advise and contribute to procurement processes for IM/I&IT solutions.
• You have a demonstrated understanding of risk management, loss prevention, and mitigation techniques for the identification and protection of information assets.