Information Management Specialist

Business Unit: Defence

Department: Defence

Position Overview

Calian is currently looking for an Information Management Specialist to assist our client located at CFSCE in Kingston. The purpose of the IMS is that the Department of National Defence (DND) requires all personnel to organize Information Resources of Business Value (IRBV) so that they are stored, retrieved, used, and disposed of in a systematic and efficient manner which follows the Defence Subject Classification and Disposal System (DSCDS), as approved by the Library and Archives of Canada (LAC). Whilst this position will be located at CFSCE in Kingston it is in support of CTC. Services to be provided on-site with some limited remote options available.

Responsibilities

• Adapt, maintain, and manage procedures and instructions for the organization’s information holdings/records systems
• Implement Information Management support tools and systems, including file plans and classification structures, according to the client organizations functions and business lines
• Provide advice and information to managers, clients, and employees with regards to information holdings/recordkeeping activities, processes, file plans and systems
• Consult with managers, clients, and employees to identify and analyse their information and records management requirements and to resolve records classification systems and support issues
• Provide management with analysis, advice and recommendations and written reports to improve effectiveness of records management systems
• Plan and coordinate information and records management activities, projects, and initiatives.
• Provide and administer daily services regarding intranet and internet-based Information Systems and Information Technology (IS/IT) applications in support of unit activities such as website and SharePoint
• Oversee web content management, timely information distribution and content relevancy for various web pages
• Certify compliance for unit internet/intranet configurations are consistent with Treasury Board policies
• Provide training, as well as information and assistance to employees on matters related to information and recordkeeping processes, procedures
• Provide training and mentoring on IT applications such as SharePoint
• Experience using software such as Sharegate and Treesized Pro

Qualifications

• Experience in writing and maintaining complex SharePoint Workflows
• Experience with Microsoft Office 365 Power User
• Experience with provide training and mentoring on IT applications such as SharePoint and Microsoft Office 365 Power User
• Must be a Canadian citizen, and currently hold or can obtain a Level II – Secret level clearance with PSPC