Law Firm Receptionist

We are a mid-sized real estate Law Firm in Toronto, specializing in residential and private mortgage transactions.

Responsibilities:

• Managing front desk
• Maintain files and documents related to residential and/or private mortgage transactions
• Schedule and coordinate meetings, and signings
• Prepare and distribute correspondence, memos, and other legal documents
• Bank runs, preparing packages, mail and couriers
• Tracking and ordering inventory
• General office upkeep
• Correspond directly with clients
• Provide administrative support

Skills:

• Strong time management skills to effectively handle and prioritize multiple tasks
• Exceptional writing skills to draft documents and emails with accuracy and clarity
• Proficiency in Microsoft Works or similar document management software for efficient file organization
• Accurate data entry skills
• Familiarity with phone etiquette to handle incoming calls professionally and direct them appropriately
• Strong administrative skills to handle office tasks
• Excellent organizational skills

Please note that this is not an exhaustive list of responsibilities and skills. Other duties may be assigned as needed.

We offer competitive compensation and benefits packages. Prior experience in a legal support role is preferred, prior experience in an office environment is required.

To apply for this position, please submit your resume along with a cover letter detailing your relevant experience. We will contact qualified candidates for further consideration.

Job Types: Full-time, Permanent

Salary: $35,000.00-$45,000.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Education:

• Secondary School (preferred)

Experience:

• Office: 2 years (preferred)

Work Location: In person