Manager, Finance Operations

Scope of Position

Reporting to the VP, Finance, the Manager, Finance Operations provides overall leadership and direction towards the achievement of the team objectives as well as maintaining a high standard of operational effectiveness, efficiency, and level of service to both internal and external clients

The Manager, Finance Operations oversees a large multi-functional team covering three distinct areas: Accounting, Payroll and Accounts Payable

Major Responsibilities

Accounting team activities which include:

• Assigning balance sheet reconciliations duties to ensure that there is an oversight and reconciliation schedule based on risk, volume of transactions and potential member impact
• Ensuring that staff are diligently following up for the resolution of outstanding items and/or errors, including support as needed to expedite the ultimate resolution
• Escalating any lingering or high-risk issues to Departmental Managers, VP, Finance and/or CFO to expedite resolution
• High level understanding of Treasury activities and the oversight on the preparation of the journal entries for all trades and reconciliation of all related bank accounts
• Oversight on the product balancing function, ABM settlement and all settlements for the sale of bank products such as bank drafts, foreign exchange, etc.,
• Oversight of the Capital Assets and Lease function including maintenance of asset register, reviewing the depreciation and capital lease interest budget/forecast and oversight of the annual impairment testing of Capital Assets

Payroll team activities which include:

• Oversight of the payroll team to ensure no delays or significant errors/issues for a multi-province, bi-weekly payroll
• Responsibility for the second level review and sign off of all payroll changes done prior to transmittal to the payroll provider
• Ensuring policies and multi-province regulations are followed
• Ensuring that all payroll related accounts (such as CRA, Ministry of Ontario, Revenue Quebec) remain in good standing
• Oversight of the year-end balancing process including ensuring the timely production of T4 slips and other year-end filings to mitigate any issues with CRA, etc.,
• Oversight of the preparation of the quarterly forecast and annual salaries and benefits budget

Accounts Payable team activities which include:

• Oversight of the Accounts Payable team to ensure that payments are issued in an accurate and timely basis with a strict adherence to internal controls

Other duties:

Oversight and overall management of the Finance Operations:

• Developing and setting annual departmental goals
• Leadership, coaching, training, and professional development of staff
• Allocation of work to a large, multi-functional, tiered team based on departmental and corporate priorities
• Ongoing monitoring of staff performance
• Active participation in the annual external audit and periodic internal audits
• Ownership of accounting system, Sage 300, approving access and oversight of periodic maintenance

Participation in corporate projects to ensure that any impacts to the Finance Operations department are adequately considered and implemented by:

• Analyzing the initiatives with regards to the impact that the change will have on the Accounting system, Finance Operations staff and processes already in place
• Providing Accounting expertise

Expectations / Outcomes

• Alterna Savings and Alterna Bank will have complete, accurate and timely financial reporting for Senior Management, regulators and other external stakeholders
• Budgets and Forecasts will be prepared within the established timetable and will be free of material errors
• The payroll will be processed without disruption and with no significant errors
• Vendor payments will be made accurately and in a timely fashion to minimize late fees and penalties
• Statutory accounts will be held in good standing

Contacts

• Executive Leadership team
• Vice-presidents and Directors
• Departmental and Branch Managers
• Outsourcing partners

Qualifications

Educations / Certifications / Experience

• Recognized professional accounting designation
• A minimum of 5 years of equal experience in managing Accounting, Accounts Payable and Payroll teams

Knowledge / Skills

• Expert knowledge of International Financial Reporting Standards
• Knowledge of Federal and Provincial regulations/reporting requirements relating to the preparation of payroll
• Intermediate knowledge of Microsoft Office suite of products, specifically Excel and Word (VLOOKUP and Pivot Tables a must, strong knowledge of formulas)
• Strong knowledge of Accounting/Finance/Payroll systems including Sage 300 and ADP

Competencies

• The ability to provide excellent service to internal and external clients
• The ability to communicate effectively with clients
• The ability to effectively supervise and train a large number of staff
• Excellent professional judgment and decision making ability
• Personal suitability, including the ability to exercise initiative, tact, discretion and judgment
• The ability to meet deadlines and work under pressure
• Utmost dependability

About Alterna Savings

Alterna Savings and Credit Union Limited (Alterna) has been the good in banking™ for over 115 years. Alterna is made up of Alterna Savings and Credit Union Limited and its wholly owned subsidiary, Alterna Bank.

As the first full-service, member-owned cooperative financial institution outside Quebec, Alterna Savings shares its expertise with over 210,000 members through a network of over 40 branches across Ontario, as well as call centre and digital channels. Members and customers also benefit from an industry-leading online brokerage, investment management services, and have access to over 43,000 surcharge-free ATMs in North America with THE EXCHANGE Network in Canada and the Allpoint Network in the US.

Working at Alterna

Alterna offers a fast-paced, impactful work experience in an organization that cares about doing good. For over 115 years, Alterna has been creating financial services that transform lives for the better, all while giving back to our community.

We are incredibly proud of our corporate culture, where everyone works together towards a common goal; the financial wellbeing of our members and customers. This commitment has earned us several prestigious employer awards, including the National Capital Region's Top Employers award for seven years running.

* Although we appreciate all applicants, preference will be given to candidates who most closely meet the qualifications, key skills, and competencies outlined above.

* Alterna is compliant with the Ontarians with Disabilities Act. If you have a disability, please contact our Recruitment Team and let us know how we can accommodate you.