Manager Of Environmental Services

St. Mary's Gardens - an Autumnwood Mature Lifestyle Community - is currently recruiting for a Manager of Environmental Services to join their team in Timmins, ON! The successful candidate will possess the qualifications needed to perform the job duties as outlined below:

Reports to: Administrator

Qualifications:

· Minimum of 5 years’ experience in a similar maintenance-related position.

· Minimum of 4 years’ leadership experience in Building Services Management preferably in a similar setting (ie. Retirement home or Long-term care).

· A minimum of 3 years’ experience managing employees.

· Completion of University or College equivalence in Building Services Engineering (BEng) or Bachelor of Science (BSc); Building Environmental Systems (BES) Facilities Manager Certificate and/or Trade Certificate in Plumbing, Electrical or 4th Class Stationery Engineer is preferred.

· Extensive working knowledge and expertise in H.V.A.C., Building Environmental Systems and related equipment; including utilities and their distribution systems.

· Familiarity with legislative requirements and guidelines pertaining to all applicable provincial codes, standards and laws including the Ontario and Municipal Building Codes, Fire Code, OHS Act, WHMIS and other relevant governing bodies.

· Must possess a high degree of personal initiative with good planning and organizational skills and well as a high degree of integrity and professionalism.

· Willing to actively pursue personal and professional development.

· Familiarity with or willing to become familiar with the standards set out in the Retirement Homes Act, 2010 (RHA) and the function of the Retirement Homes Regulatory Authority (RHRA).

· Submission of proof of a negative 1-step Mantoux TB test (within six months of hire) and proof of a 2-step Mantoux TB test (Note: if the 2-step Mantoux TB test is within six months of hire, the 1-step test is not required). Where Mantoux tests are positive, submission of a negative chest x-ray is required.

· Police Records Check with Service with the Vulnerable Sector (PRCSVS), completed no later than six (6) months before your date of hire, which is acceptable to the employer.

· Bilingualism (English/French) is considered an asset.

· Free from communicable diseases.

Skills & Abilities:

· Ability to handle multiple and competing priorities.

· Ability to direct and supervise others using clear and effective written and verbal communication skills.

· Ability to work independently with minimal supervision.

· Ability to work with various hand tools and mechanical tools with competence.

· Competent in organizational, time management skills, attention to details and accurate record keeping skills.

· Demonstrates good judgment, problem solving and decision-making skills.

· Demonstrates initiative, good judgment and leadership capabilities.

· Demonstrates proficiency in computer skills, Microsoft Office (Windows, Outlook, Excel)

· An affinity for the senior population and a good understanding of their needs.

· Demonstrated ability to work as part of an inclusive team.

· Excellent interpersonal skills with the ability to quickly build a good rapport with individuals.

· Must be able to perform the physical demands of the position.

Physical Demands:

· Ability to lift heavy objects up to 50lbs, stand for long periods of time and walk short distances throughout the day, maintain good balance while standing on ladders.

· Ability to work collaboratively as a member of the management team in a group environment through personal behavior, work contributions and sharing of expertise and knowledge.

· Must be able to stand for long periods of time – for up to 8hrs/day.

· Must be able to frequently walk for short to medium distances, up to 100m at a time.

· Must be able to walk up and down stairs frequently throughout day.

· Must be able to maneuver in tight spaces with limited space within Resident units, utility rooms, mechanical rooms, etc.

· Pulling/pushing/reaching/bending/lifting/transferring chemical pails, mechanical parts, etc, up to 50lbs independently and handling increased weight with assistive devices.

· Must be able to kneel for intervals while working with hands.

· Must be able to work in a kneeling position for 30 min intervals.

· Frequent exposure to outdoor working conditions in all types of climates and weather conditions.

· Working at heights – use of ladders up to 12 ft, working on rooftop units located outdoors

· Must be able to complete repetitive arm and upper body motions in intervals for shovelling, nailing, etc.

· Ability to work in a kneeling position for 30 min intervals

· Some memory work required to know inner workings of mechanical systems, location of valves, pipes, etc.

Tasks & Responsibilities:

Facility Management

· Plan, assess, organize, direct, control and evaluate all Environmental Services Programs and Systems.

· Perform and oversee the maintenance of the physical building and mechanical systems for the residence.

· Keep the exterior grounds clean, free of hazards and refuse and in a presentable state.

· Complete general repairs of the building, equipment and furnishings as needed.

· Complete general repairs of the suites/apartments and common areas which include painting, wallpapering, drywall and surface repairs.

· Complete preventative maintenance checks and general repairs of the building’s mechanical, electrical and fire systems as necessary/required.

· Complete daily, weekly, monthly and annual inspections of all equipment as required/as listed on the maintenance checklists.

· Perform daily, weekly, monthly, semi-annual and annual preventative maintenance checks and coordinate same with licensed inspectors where legislatively required.

· Troubleshoot and fix maintenance issues as they arise; either personally or with contracted labour as appropriate/applicable.

· Complete routine surveillance of grounds, including parking lots.

· Ensure general security of the building for residents, tenants, visitors, guests and staff.

· Always maintain safe work practices.

· Maintain a “Maintenance Log Book” inclusive of proper written follow up on tasks listed therein.

· Coordinate with the Senior Living Advisor upcoming resident/tenant move-in/out dates and prepare vacated suites/apartments for new move-ins within required timelines.

· Complete other duties as assigned by Administrator.

Administration

· Maintain a list of contacts for contractors within the community and an emergency contact listing of all contractors along with their relevance to the operation.

· Research, recommend and manage contract services in pest control, waste management, recycling, window cleaning, linen services, outside grounds maintenance, snow removal, grass cutting and landscaping.

· Approve and code invoices relating to purchases within the Environmental Services department.

· Maintain a filing system inclusive of all submitted purchase orders, quotations received and seasonal contracts for future reference.

· Solicit, secure and oversee all property and mechanical maintenance contracts.

· Negotiate contracts for seasonal maintenance and submit quotes to Administrator for approval.

· Submit purchase orders to Administrator/Administrative Assistant, approve invoicing in a timely manner and manage maintenance & housekeeping operational budgets.

· Order cleaning supplies and maintain inventory levels.

· Complete the month-end inventory count and submit it to the Administrator by the specified deadline.

· With the assistance of the Administrator research and create a “wish list” of items that should be added to the annual capital budget.

· Assist in preparing the annual and capital budget and practice fiscal efficiencies on a day-to-day basis.

· Work within the established and approved Environmental Services operating budget provided by Autumnwood; ensure that annual maintenance items are completed in the months they are budgeted for.

· Have a full understanding of and practice Infection Prevention and Control (IPAC) policies.

· Be knowledgeable of, schedule and lead the facility’s monthly fire and safety drills and programs.

· Represent management and participate on the Joint Occupational Health and Safety Committee (JOHSC) and participate in the monthly inspections and quarterly meetings.

· Must be available by cell phone for after-hours emergencies and remote troubleshooting as required.

· Monitor and arrange for hazardous waste disposal.

· Liaise with members of Autumnwood’s management group, consultants, suppliers and contractors.

· Actively participate in weekly Communication meetings with other SLT members.

· Ensure that all department activities support the mission, goals, and values of Autumnwood.

· Complete other duties as assigned by Administrator.

Supervision of Environmental Services Staff (Maintenance & Housekeeping)

· Manage the Environmental Services Department inclusive of all housekeeping and maintenance operations.

· Collaborate with the Administrator to maintain and approve the selection of staff, complete candidate interviews, orientation, training, staff development, performance management, vocational approval, authorize overtime, attendance management, disciplinary actions in accordance with company policies, related legislation, and deployment of staff resources.

· Must consult with AMLC Human Resource Manager for all disciplinary actions including termination of staff.

· Ensure the educational needs of staff are identified and met and conduct probationary and annual performance reviews of staff.

· Implement an Infection Control & Prevention culture within area of responsibility by ensuring staff are diligently following the Infection Control and Prevention program.

· Complete internal and external reporting requirements, indicators and audits.

· Provide effective leadership to department staff through coaching, guidance, and constructive communication practices.

· Lead and facilitate the implementation of committees relevant to area of responsibility.

· Audit/review tasks and workflow within the Environmental Services Department.

· Review and approve employee electronic timesheets via Workeasy Software.

· Complete and post four-week work schedule for all department staff via Workeasy Software.

· Complete other duties as assigned by Administrator.

Job Types: Full-time, Permanent

Salary: $25.00-$28.00 per hour

Expected hours: 37.5 per week

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday
• On call

Work Location: In person